Phoenix Earth Foods Coop
Minutes
Constitutional Committee Meeting
July 22, 1990

Discussion on purpose of committee

After encouragement. from board members present. it was decided that the purpose of the committee will be to draft whatever official documents we need for our cooperative and to make all necessary arrangements for a meeting of membership to ratify those documents. We will also estimate costs and recommend attendance fees.

It is assumed that outreach committee will work to get people to the meeting.

Related discussion and questions raised

What decisions have already been made about the co-op? ...If we begin asking people to become members (and therefore be allowed to vote at our convention) what are they agreeing to? What constitutes membership?

(Many other logistics ideas, incorporated below)

Agenda for remainder of discussion:

1. logistics: time, date, place, etc.
2. constitution
3. membership
4. convention rules
5. agenda

Logistics

In order to minimize the time-commitment required for attendance, the meeting will be limited to 1 full day (a Saturday) followed by a fundraising dance in the evening. It was suggested to plan an informal gathering the night before to provide written materials and allow for conversations. A schedule was begun as follows:

8 a.m.	Breakfast
9–11:30	Meeting/workshop time
11:30–noon	Lunch (served in meeting site)
1–4:30	Meeting/workshop time
Evening	Dance

(Logistics, continued)

Criteria for site were established:

• Meeting hall allowing up to 200 seated at tables
• Kitchen area with dishes
• Tables and chairs
• at least 4 additional meeting rooms for childcare and workshops
• parking
• available one of the following Saturdays:
  10/6, 10/13, 10/20, 10/27, 11/3

Possible sites were mentioned:
Commonspace (Charlie will check out)
Glenwood Lutheran (Theresa)
Collingwood Arts Center (Robert)
Collingwood Unitarian (Robert)

Date will remain open until site is found. The Friday night gathering need not be at the same location if additional cost would be involved and a free location could be found elsewhere.

Some of the issues/ideas to work on:

1. workshop on costs/benefits of a coop
2. workshop on working with natural foods (storage and cooking)
3. macrobiotics
4. children's workshop on health
5. products available (sample store)
6. plenary session
7. wholesome meal
8. well-organized child care
9. speakers
10. begin volunteer recruitment for:

    set-up	tear down
    supplies	sound system
    sign-in	voting
    membership sales	food preparation
    child care

Coordinators:
Charlie — setup, supplies (he has a van)
Denise — food preparation
Robert — sound system
Jani — day care

Next meeting date set for 1 week: Sunday, 7/29 at 1 pm at 1552 Parkside. Will continue with remainder of today's agenda.