Minutes of the Board and general meeting of the Phoenix Earth food Co-op on Nov 12,91

Attendance of Board members: Sandy Craig, Kristie Dubois, Hal Hamer, Dini Schut, Helen Elden, Theresa Gragg, and Becky Fitzpatrick.

Board meeting opened and chaired by Helen Elden at 7;20 p.m. Sandy Moved to use Huntington as our bank, Kristie seconded it, all voted in favor.
Committee reports.
Building committee:Roof is supposed to be fixed soon, Haddad will meet with Helen on 11/15/91. Our rent has been delayed for two weeks. Kristie suggested we give him a deadline. Also for the parking lot. The ceiling has been braced. Next: remove pink trim, install grid work and louan?,and the partition. Mike Daley says a thicker section of subflooring needs to be put in one area. Bill Miller will caulk around the doors and install a new door.The electrician will do preliminary work before the roof is fixed. His bill, which includes new lights is $3058. The new bulbs will be 4 feet long,replacing our 8 feet bulbs.

General manager. Theresa has not yet interviewed because of lack of funds and no opening date. Kristie will help draw up a letter in response to the applications.Salary will be around $22.000. There were 12 applicants.

General meeting opened at 7:35
Helen gave an overview what has happened so far. Kristie talked about our next steps:raising capital for renovation and opening.We have a business plan to solicit loans and donations. Some marketing assessment has been done. Dini reviewed past outreach and current outreach to health, environmental, and citizens organizations for our membership drive. Hal, education committee: 5 newsletters have gone out, later he will do internal education. Now publicity, community education, and outreach with other groups.
Becky, treasury report:$3440.82 is our current balance.
Sandy presented the business plan and loan package. We are starting with members. The package includes a vision statement, brief history, market assessment, trends in industry, marketing strategy which includes advertising,management section, function of the board, expenses and income, and promisory note. Outreach will start in 2 weeks. Loans will start at $500 with 0 to 4.5% interest. We plan to open on a $68,000 budget, this compares with $150,00 for Athens and $250,000 for Cincinatti.
Helen, building: center section has been braced, grid will be installed, and the general contractor is being paid for his work. The landlord is fixing the roof and the parking lot A new floor will be installed.
Following are the committee reports from the meeting:
Kristie,fundraising: fall harvest, renting the Village Players, book sale, filmfestival night, folk music,garage sale, raffle, dinners. We plan to have 2 big events a year. Education Committee, co-chair will be Ken Matesz. Increasing our advertising rates,media blitz to include the Blade's business and food section, the West Toledo Herald and the Collegian. Radio ads. Next meeting will be on Tuesday Nov. 19th at 7:30 p.m. at the Coop.
Building committee have planned the following time frame:by the end of this week the roof will be fixed, the pink trim removed, electrical work's first phaase, and door installed. By the end of next week the partition will be in place, floor replacement started,rest of electrical work done, and heating checked. By the end of the third week new floor installed, inside painted and bathroom painted. By the end of the third week the final partition installed, cooler and shelving in place.By Dec. 1st, manager hired to start Dec. 15th. Opening week first week in January. We need a volunteer coordinator to bring food to workers. Membership committee: Continue membership drive, targeting will include health groups, health spas and gyms, and local churches. Meeting adjourned around 10:00 p.m.
Submitted by Dini Schut.