Phoenix Board Meeting
April 23, 1991

AGENDA

1. Open & Welcome
1. Update- Overview of what's happened to date (Helen Elden)
2. Introduction packett explanation.
   1. Board Mailing List
   2. General membership list
   3. General instruction sheet
   4. Bylaws- explanation of board duties and responsibilities (Kriste or Helen)
2. Elections for Executive Board
   The following are suggested nominations by the interim board
   1. Nominations for posts
      1. President- Helen Elden
      2. Vice-President- Kristie Dubois
      3. Secretary (recording) - Dave. Engel
      4. Treasurer- Becky Fitzpatrick
      5. Additional nominations from the floor.
   2. Voting for Posts
3. Committee Assignments
   1. Finance- Sandy Craig
   2. Membership- Dini Schut
   3. Education - Hal Hamer
   4. Location (site) an ad hoc committee- Jeannie Dery
   5. Fundraising- Kristie Dubois, Robert Hannon
4. Committee Meetings
   1. Frequency of meetings
   2. Reporting procedures
      1. outline of goals & priorities for each committee
      2. what's been done, what's next
      3. committee needs from the board in order to function

PHOENIX EARTH FOOD CO-OP
MINUTES OF THE APRIL 23, 1991 BOARD MEETING

THOSE IN ATTENDANCE:

Helen Elden	David Engel	Hazel Koenig
Hal Hamer	Sandy Craig	Theresa Gragg
Dini Schut	Jeannie Dery	Kristie Dubois
Robert Hannon

1. An overview of what's happened to date was given by Helen Elden: We are incorporated and our bylaws have been ratified. Terry Lodge has provided us with legal assistance free of charge. Our board members have been elected. Becky Fitzpatrick is our treasurer. Our mailing list has approximately 500 names. Pat Garver maintains our mailing list. Fifty-five people have paid $10 toward membership. We’ve mailed out four newsletters and have $900 in the treasury. Our activities have included tables at local events and a WSPD radio talk. Robert Hannon attended a food co-op convention in Ithaca, New York last summer and hopes to attend it again this summer from 6/7 through 6/9. Helen attended a two-day workshop on co-ops in Ann Arbor this fall.

   Our supplier will most likely be FORC. We've looked at possible sites, including downtown and the warehouse district. At the moment we're looking at a site next to Jo-Jo's on Monroe Street which has 1352 square feet and a negotiable rental fee of $700 monthly. (600sf)

   We have shelving left from the old co-opTheresa. we need to work on a business plan, location, funding, setting a membership fee, and getting a storefront opened with, we hope, a paid manager. Each board member received an introductory packet, which included a board mailing list, a general mailing list, a general instruction sheet, and by-laws.

2. The elections for the executive board were recorded by Hazel Koenig. Elected unanimously were:

   President Helen Elden for a three year term.
   Vice-President Kristie Dubois for a three year term.
   Secretary David Engel for a three year term.
   Dini Schut, Theresa Gragg and Sandy Craig were elected for a two year term.
   Hal Hamer, Jeannie Dery and Robert Hannon were elected for a one year term.

3. Committee Assignments
   1. Finance Sandy Craig
      A business plan will have to be drawn incorporating major funding and capitalization. Helen Elden and FORC will help with information. Julie Pearson is interested in helping.
   2. Membership Dini Schut
      Keep the mailing list up to date. Recommend membership fee criteria. Set up outreach (phone tree, mailings, volunteer list). Make rules and policy recommendations to the board.
   3. Education Hal Hamer
      Cover the newsletter, media and advertising. Provide information and internal training.
   4. Location and site ad hoc committee Jeannie Dery
      Find a site. Check the health regulations and requirements, building codes and equipment needed.
   5. Fundraising Kristie Dubois and Robert Hannon
      Work with the finance committee and treasurer to set goals.
4. Committee meetings. Call people, build up the committee, set a time and place to meet. Select a vice-chair and meet a minimum of once a month.
5. By the next newsletter we need to announce times and dates when each committee meets and provide a contact number. An outline and goals should be presented including what has been done, what will be done, and what help is needed. Becky Fitzpatrick should provide a detailed report to the board quarterly and keep a flow chart of our finances.

The next board meeting is May 28th (the fourth Tuesday of each month). Other summer board meetings are: June 25th, July 23rd, and August. 27th.

Respectfully submitted
Dini Schut
Dini Schut