Phoenix Earth Food Co-op Board Meeting
Jan. 23, 1992 7:30 p.m.
1447 W. Sylvania Ave.
AGENDA
Building — Helen Elden
building work, work parties
Finance — Sandy Craig & Becky Fitzpatrick
treasurers report, business plan
identify major donors, lenders — ways to raise more money
Fundraising — Kristie DuBois
Membership/Outreach — Dini Schut
need for corresponding sec'y
Newsletter/Education — Hal Hamer
Discuss board function; how we can be more effective & productive.
PHOENIX BOARD MEETING MINUTES, JANUARY 1992
Meeting began some time after 7:30, present were Helen, Sandy, Dini, Kristie, Hal, Michael Daly, two Seventh Day Adventists, another visitor and Dave.
Agenda presented by Helen and last meeting minutes were read and approved.
Building Prep: Electrical work in progress, soon to be completed. Underlayment of floor is almost complete. Plumber's estimate is $3000, including $900 for a new sink, less if we come up with a used sink. We need a licensed plumber and a new vent stack. Additionally, a drain to the produce rack will be $150. An upstairs bathroom will be installed and classified as not for public access
, negating the handicapped access installation. We will put grab bars in, though.
-Heating work needed: $2800 for return (3) and supply (10) vents and duct work. Present system blows only to center of bldg and returns only attic air! Landlord maintains that the present system has worked
for a number of years. Michael Daly informs us that the present system could break down any time, that it has already had a replaced coil, probably due to the stress of running as it is presently set up.
-We will check with Edison to get an energy assessment of heat loss and remedy this. Also we will get past few year's heating bills.
-Basement will we completely walled off.
-Approximate coming expenses = $6000. To date expenses=$6800.
-A small group of us (subsequently cancelled) plan to meet with landlord to resolve heating system expenses.
-Pete Fitzpatrick will co-chair the Bldg. Prep Committee. Helen will help find a co-chair for Pete.
Education committee: Newsletter will be printed this weekend & mailing party will be held at Sandy's house midweek. Format changed to 5 1/2" X 11".
Membership: 166 pd. members 41 outstanding pledges. Dini and Hal are working on a pamphlet. New members are listed in the newsletter, no individual thank-you
letters to regular members. We need a corresponding sec'y to acknowledge money received. Until a sec'y is appointed, Kristie will write a postcard to be sent by Dini. Kristie will also write a form letter for big donors. Chiropractors will get 4 pamphlets each in stead of follow-up phone calls. Pat Huff, who will list us in her newsletter to be mass distributed in the plastic bag system wants to barter the listing for a membership. Dave moved to grant her a membership when the newsletter is actually sent out. The motion was seconded and carried unanimously.
Fundraising: The Earthday dinner planned for Earthday is upcoming. NOW luncheon broke even. Helen and Dini will organize the 3/21 peace conference. Kristie put a small piece in the newsletter to encourage the members to organize fundraising efforts (garage sales, etc.)
Finance: fine tuning of the loan package is complete. It will go out in the mail in a few days. Retraction of notice in the newsletter about loans will appear in this newsletter. About $3000 in checking account.
Old Business: Sandy will chair a committee to nominate board vacancies. Committee will suggest all nominees by next newsletter to be published by 3/1/92, in time for elections. Next mtg. 2/11/92. Agenda for elections. Bob Anderson will be the keynote speaker. Potluck dinner on 3/24 at Seventh Day Advent church, annual mtg. & election. Helen will chair the mtg.
-Kristie will tell Hal (who left early) about announcing bylaws review in the newsletter.
-Kristie will take over Theresa's position of manager interviewer. She will take out another Blade ad and send out questionnaire to applicants, then her committee will screen selected applicants, from whom two or three will be selected to be interviewed by the board.
New Business: Helen opened corporate board meeting at 9:49. Board of directors was reaffirmed:
Helen = President Kristie = Vice president
Dave = secretary Becky = Treasurer
Other board members are Sandy, Hal, Dini, Theresa.
Sandy moved that the bylaws of the coop be the bylaws of the corporation. Kristie seconded, passed unanimously. Sandy moved that Helen be authorized to sign for loans as president of the corporation. Kristie seconded, passed unanimously. Sandy moved that the treasurer apply for the appropriate tax status. Dave seconded, passed unanimously. Corp. Mtg. adjourned 9:53.
Kristie asks more of each board member. We need to be more organized, goal-oriented, time-lined. We will meet next Wed. (1/29) at Dave's office for a time line meeting to develop a calendar of activity. Meeting adjourned 10:11