Phoenix Earth Food Co-op Board Meeting Agenda
April 14, 1992

  1. Open and Welcome (Kristie)
    1. Overview of structure of board as it is
    2. Description of Duties of Officers
    3. Seats open
  2. Introductions
    1. Self introductions around the room, what committees you have sat on or chaired, work that you've done
  3. Election of Officers
    1. Nominations for positions
      1. President
      2. Vice-President
      3. Secretary
      4. Treasurer
    2. Vote
  4. Committee assignments
    1. Description of duties for committee chairs
    2. Description of committee responsibilites
      1. Education
      2. Membership
      3. Building
      4. Finance
      5. Fundraising
      6. Personnel
      7. Volunteer

Phoenix Earthfood CO-OP Board Meeting Minutes 4/14/92

Meeting called to order 7:50 p.m.  Present were Helen, Kyle, Theresa, Madelyn, Gary, Kristie, Dini, Sandy, David, Hal, Becky.  Incumbent board members introduced themselves to new members and described their activities and responsibilities.

Kristie discussed upcoming events for fundraising including the walk-a-thon on 5/9 at Swan Creek Metropark, Glendale Ave. entrance.  The garage sales on 6/6-7 are planned at Kathy Lowe's, Tracy Boellner's, and Kristie's houses.  Gourmet Mexican Dinner is planned 5/9 at Bill and ArleneAlice Hirt's @ $25/plate.  A 5/17 dinner is forthcoming and others are in the works.

Much discussion and suggestions followed the presentation of the CO-OP’s pamphlet.  Hal moved for the following changes:

  1. Scratch the slogan.
  2. Add A to the phrase beginning with Member Owned...
  3. Make it a 4-fold with last section being an application and return address for mailing.

Hal's motion passed.

We discussed committee role descriptions.  Kristie called for commitments from each committee, e.g., set meeting dates, short and long term goals, minutes of meetings kept and forwarded to sec'y.  Theresa described general committee functions.  We confirmed member and co-chair committee assignments.

Election of board officers:

Theresa nominated Kristie as president.

Dini nominated Theresa as Vice President

Dave proposed a white ballot for remaining incumbents of offices.  All motions passed unanimously.

Sandy suggested we adopt a standing 4th Tuesday board meeting in addition to regular 2nd Tuesday meeting until no longer needed.  We all agreed.

Gary reported that F.O.R.C. is having a member's meeting for elections, etc.  We should attend as well as iron out Phoenixes details.  We need to join F.O.R.C.      Theresa moved we join F.O.R.C.  Motion passed unanimously.  Kristie moved we pay travel and lodging expenses for Helen and Gary to attend this meeting.  Passed unanimously.  Gary asked that we set store hours so he and Helen can plan work schedules. ①Board asked that they propose hours at next meeting.  We discussed member and volunteer discounts. ②Gary will propose three types of discount plans at next meeting for board vote.  Helen proposed opening date of 5/15 and elaborated on items and tasks needed to prepare for opening.

Becky distributed Finance Committee report and read hiring/job description/payment letters (for Co-op employees) in the works to be approved by board.  We adjourned at approximately 10:15.