Meeting opened 7:45. Present were Becky Fitzpatrick, Kristie DuBois, Dave Engel, Sandy Craig, Kyle Grefe, Dini Schut, Madelyn Gratop, managers Helen Elden and Gary Ohler, and guest Kathy Romines.
New Business: Corrections to 7/7/92 minutes: To finance Comm, add A cash flow analysis will be done. Also Tracey Boellner is volunteer coordinator as well as trainer. Minutes approved as corrected. No prepared agenda was distributed. We are open and aware of many management and board function changes we need to incorporate. We spoke with Karen Zimbelman, a co-op consultant re: roles of mgt., board, volunteers. She warned us about clarifying responsibilities of all positions to prevent assumptions about who does or doesn't do a particular task. Sandy mentioned that the board should remain involved in helping run the store while we find our way, then emphasized marketing, leafleting, etc. Treasurer's role is more advisory than counting dollars day to day. Kyle said a bookkeeper should do that work. Becky said the task is simplifying and Gary could take that over, using the computer. Sandy said that the chairperson of finance comm is not for raising donations, etc., but for overseeing efforts of the committee. Kristie asked for scheduled committee meeting for publishing in newsletter to stimulated more membership participation. Madelyn reiterated her suggestion for Kristie to appoint members to chair of committees. Kristie asked for suggestions to accomplish this.
Manager's Report: First week's sales was $2980, $75 discounts, daily sales average of $483. Projected sales is $800/day. Cash flow is O.K. Storms and other weather interfered with opening week. Twelve new members, approx. $350 in donations lead to a checking account balance of >$9600. Projected expenses next week offset by sales and donations should leave us about $10,500 in checkbook. Dave called for a repayment formula for disbursing surplus capitol to debts and other projects. Kristie assigned this to finance Comm. We discussed survey responses, whether or not to publish a store policy, to sell non-organic items and how to get feedback. Gary will contact Dini when someone affirms interest in membership on surveys. Gary will get membership database with field search capabilities and is working on the product/department/price database. Dave, Becky, Gary will meet Sunday, 7/26 to launch the Quicken checking account software. Gary is concerned with store security. Helen should not leave the store at night with cash. We need a safe installed. Helen and Gary are working on it. Kristie suggested an afternoon deposit and Gary write a policy/procedure on this. We need job descriptions at every department (procedure manual), volunteer pre-training, volunteer coordinating. Helen replied that all of these are in the works.
Membership/Education: 293 paid members. Kyle mentioned a plan to increase membership/ incentives/ contests. To be published in newsletter. Adjourned 9:38.