Phoenix Board Meeting Agenda June 23, 1992

  1. Old Business
  2. New Business
    1. Introductions
    2. Review function of the board
      To oversee the overall function of the organization
      To protect the financial interests
      To oversee and evaluate management effectiveness
    3. Personnel Committee
      Plans to evaluate manager first week of July based on:
      1. Ability to manage day to day operations within job descriptions
      2. Ability to communicate and work with volunteers, other staff, and board members
      3. Decision making
      4. Efficient time utilization
      5. Productivity
      6. Problem solving
      7. Efficient use of resources,  ie.  other co-ops, members
      8. Budget plan
      9. Analysis of co-op needs, situational analysis
      10. Image setting
    4. Relationship between board and management
      1. Request for time committment in store by board members
      2. Need for transitional committee (ad hoc) to oversee daily store operation progress
        Propose Dave and Kyle
    5. Financial Report
      1. Becky's report
      2. Financial assessment by managers
        Budget and projections
        Weekly reports when open
      3. Need for financial committee and managers to meet regularly
      4. Jims work
    6. Fundraising
    7. Education
      Dini and Madelyn
      1. Need to increase membership, Plan
        1. Leafleting
        2. Speaking engagements
    8. Marketing Plan
      Gary
    9. Secretary start archives
    10. Newsletter and announcements
      Hal
      signs
    11. Managers reports
      1. Helen
      2. Gary
  3. Other Misc.

    A. Thank you post cards

  4. Adjourn


Phoenix Earth Food C0-0p Board Meeting Minutes
June 23,1992

Meeting opened 7:40.  Present were Jim Lyle, Hal, Becky, Gary, Kristie, Helen, Dave, Madelyn, Kyle.

New Business: Kristie discussed how we were a managerial board and proposed a committee to oversee operation in stead of full board functions.  After much discussion, we decided to meet weekly to facilitate board work and that the personnel committee was where this work should be done.  Kristie asked for board member attendance at the personnel committe meetings.

Finance Committee: $6,600 remains in our account after paying FORC for our stock and paying approximately $1000 to electricians.  We owe approximately $2500 to the rifrigeration people and about $1500 to hook up freezers.  We discussed ways to raise more cash and asked Jim to continue seeking working capital sources.  We briefly discussed additional insurance, including board insurance.

Education Committee: Madelyn and Dini have prepared the leaflet for neighborhood distribution.  We will announce in linkages our opening date of 7/14.

Manager's Report: Gary suggested marketing ideas.  We must generate alot of business.  Our gross margins are not competitive.  Our annual projections are too low.  Gary is researching this as top priority.  We will operate with tight inventory, ordering and turnover.  Security system is in place.  Locks will be changed.  Gary shared his systems for receiving, operations, etc.  FORC is providing a bar code system.

We adjourned 9:25

1447 West Sylvania • Toledo, OH  43612 • 419.476.3211