Phoenix Board Meeting Agenda
May 26,1992

  1. Old business (review of minutes)
  2. New business
    1. Appointment of new Vice-President
      Kristie nominates Sandy
    2. Board Vacancy
      Jim Lyle accepts position and can attend meetings beginning June 23
    3. Committee structure
      1. regular meeting times must be put in next newsletter
      2. encourgage membership participation
      3. concerns by heads
      4. budgets proposed by heads for next meeting
        short term and long term goals need to be presented at next board meeting

    4. Managers reports

      Helen and Gary

      1. outline for building completion - a time line
        ***this is where we need to concentrate our energies
        WE MUST OPEN JUNE 20 COME HELL OR HIGH WATER

      Helen

      1. Volunteer plan
        Vote on proposal of what volunteers can do
      2. security system on?
      3. membership packett — print date
      4. inventory outline — cost to stock the store
      5. scale and cash register
      6. phone survey
        vote on asking for donations for Skip's memorial, his project, homeless awareness during survey also giving 5% of our last fundraisers to this in his name

      Gary

      1. decision on computer systems — when will they be on line?  Who is buying computer?
      2. price comparison results
      3. store policies
      4. membership application form
      5. need to connect Gary more to the group, organization how?  any ideas?
    5. Committee Reports
      1. Education
        Marketing plan (Kyle)
      2. Membership
        1. proposed plan for membership recruitment needed by next board meeting
        2. Leafleting as a way of reaching people ie. runs, festivals, ideas?
      3. Fundraising
        1. Indian dinner ($280.00)
        2. Charlie King concert June 12th
          need to sell tickets, anyone lnterested?
        3. Old West End Festival— information and selling Charlie King tickets. Cost prohibitive for bake sale
      4. Newsletter
        1. Next publication date
        2. Time table to produce newsletter
        3. Ideas for next newsletter
          1. membership recruitment incentive, ie. for 5 members a free T-Shirt
          2. extra shelving for sale, how much?
            3.
          3. put a piece of yourself in the co-op, needed donations of art, political posters, plants etc.
          4. memorial note for Skip
          5. parking lot pot luck picnic?
          6. Thank you to all those who loaned $$$
          7. Article by Duane Rupp, organic meat farmer
          8. SLOGAN
      5. Personnel Committee
        1. Concern regarding frequency of manager contact
        2. Channels of Grievance
        3. Manager Evalu1ations Quarterly, 1st one in July
      6. Finance Report
        Treasurers report including system of submitting receipts
      7. Team Building
        need for board involvement in store prep, involvement begins at the top
    6. Other business or concerns
    7. Adjourn


Phoenix Earthfood Coop Board Meeting Minutes for 5/28/92

Meeting began at 7:54. Present were Helen, Sandy, Becky, Kristie, Gary, Dave, Madelyn and Kyle.

New Business: Kristie nominated Sandy for Vice President of the board. Dave seconded the nomination. Unanimous. Kristie nom. Jim Lyle for board position left by Theresa's resignation. Sandy seconded, unanimous. Kristie called for a time line of events necessary to precede opening. Helen read time line and later gave copy to sec'y.

Gary read a store policy he had written. We suggested a few changes. We will vote on it next meeting. Skip Haddad died in an auto accident last Saturday. We will donate 5% of fundraiser to homeless (one of his favorite charities).

Kyle led some discussion about our not-for- profit status and confusion it may cause. She also suggested announcing our opening in a variety of ways, including mailing newsletter to Linkages mailing list as well as other promotional options. She will order postcard stock for printing our opening announcement.

Helen shared the results of her search for security systems and after discussion, Kristie proposed we get the guardian policy with no installation fee at $49/month for 5 years. We adjourned at 9:50.

1447 West Sylvania · Toledo, OH 43612 · 419.476.3211