Meeting opened 7:45. Present were Dave Engel, Kyle Grefe, Dini Schut, Sandy Craig, John Jascob, Madelyn Gratop, Managers Gary Ohler, Helen Elden and guests Karen Wood, Jani Gatewood and Lana Voyles.
New Business: Minutes of 1/12/92 meeting were read by Kyle and accepted as read. Sandy nominated Kyle as vice-president of the board and John as treasurer. Dave moved we vote on a white ballot, motion seconded by Madelyn, passed unanimously.
Financial Report: Listed in report "A" & "B" with minute archives. Present approximate of $700. Current inventory as of 1/5/93=$7400. Helen disagrees with that figure and estimates it at closer to $10,000. Helen questions accuracy due to losses and data entry problems. Gary worked with improved inventory method and showed it to board. Hopefully the new system will more accurately track our stock. Gary also recommended a shelf tag system for benefit of shoppers and managers. Gary called for better waste and loss tracking. Jani recommended an accounting of loss once each week. A short discussion about bad checks concluded that they were not a problem. Sandy asked Gary to train anyone else available for data entry to help get more unfinished tasks finished.
Manager's Report: Helen announced that Sandy and Dini are loaning the money to hook up freezer. The work will be finished when the refrigeration crew returns from vacation in three weeks. We received $500 from Mifflin co-op (as mentioned last month) Cooking classes are scheduled, mailed in frequent flyer. Member orientation meeting scheduled 2/16. John will contact prior cooking class participants for more pupils. Sandy suggest a separate checking account for this $500 and other money which should not be mixed with the regular checking transactions of the co-op. We discussed and decided against a marketing plan for Melaleuka tea tree oil products. FORC's annual business meeting is 4/24. Sandy will represent us.
Membership: 420 members. Dave Gutknecht is tentatively scheduled to speak at the 3/23 general membership meeting. Potluck scheduled for 6:30, meeting starts at 7:30. Sandy will have a flyer made. Hal and Steve Miller have volunteered to take care of cleanup. Sandy will draw up a meeting agenda. We will be announced in Linkages. Becky Fitzpatrick will assure the door is open at the SDA church. Kyle distributed nominating committee note. We discussed board members and officers elections and terms of office. Several nominations have been submitted. Kyle will send a form to see who of those nominated are willing to serve. Kyle also suggested a board retreat for long-range planning and reenergizing. Kyle reminded Helen of her promise to have Phoenix serve soup at the peace conference 3/27 for approximately 200 people. Kyle won't be at the annual general membership meeting, but will have all the nominating info handled and in the right hands for the meeting.
More New Business: Insurance for volunteers may be available at no cost. This topic is tabled until next month. Dini asked for a replacement for her; John agreed. We further discussed membership fees/renewal and the S.E.C. issues. We will consult Dave Gutknecht. Adjourned 9:30.