Shelley Luettke chaired the meeting, and present were: Theresa Gragg, Mike Nestor, Val Leonardi, Penny Jimison, Stacey Lipe-Grasso, Mary Clare Rietz. Steve Steel and Scott Rozanski were not present. The minutes from the last meeting were approved.
Penny Jimison and Val Leonardi were voted in as new board members. Mary Clare abstains from vote. Penny and Val are elected to the board.
There is discussion regarding Ad Hoc meeting. Mary Clare gives letter of recommendation regarding Helen to be filed. Mary Clare suggests that job description for manager be specific and suggests a 2nd evaluation be conducted after another 3 months. Michaela raises question as to how specific objectives are given, administered and evaluated. She offers to compile materials. Theresa proposes Helen and Chad be put on board. Chad responds to concerns about new software system and states he doubts it will be up by end of month. Shelley states that the financial situation should be the responsibility of the treasurer and accountant. All agree it is crucial to get new system working ASAP. Chad offers to call Scott for his assistance. Mary Clare states she is opposed to a resolution to employ Chad and Helen as co-managers. No others opposed. Shelley suggests we need customer feed-back on customer service. There is discussion on the reworking of current evaluation and refining the grievance report by July meeting.
Theresa, Shelley, Stacey, Mike, Penny and Val vote to pass Helen/Chad co-manager resolution. Mike is voted in as treasurer unanimously.
Manager's report. There is discussion on inventory. There will need to be a volunteer drive. Approximately 30 volunteers for 5 hours are needed for Tues., June 30th. Theresa states that it is board's responsibility to recruit volunteers. Chad suggests that membership list be divided among board members to recruit helpers. Leanore volunteers to make phone calls. A phone bank system is discussed. Theresa offers to prepare a script. Theresa asks Chad what gift expenses
means on financial statement. Also, what constitutes office supplies
. There is discussion on how to lower cost of publishing/mailing newsletter. Chad states staff evaluations will be ready in 2 weeks. It is agreed to retain current store hours.
Committee reports.
Theresa will work on phone bank. Also, potluck fundraiser and recruitment. Shelley suggests the need for a new newsletter committee and that the newsletter should be educational, informative and positive. A committee sign-up sheet is circulated. Theresa suggests changing format of newsletter. Val suggests a suggestion box for customers. Mary Clare airs concerns that Helen should focus on managerial responsibilities and refrain from committee involvement. Penny suggests letting volunteers know we are appreciative of any small amount of time they can give to Co Op. Mary Clare states there should be a clearer division between management and volunteers. Shelley suggests sending a letter to membership (in newsletter) regarding volunteering. Stacey suggests a modified newsletter with president's letter be sent out. By-law committee will meet Thurs. June 18th.
Personnel Committee: Mary Clare outlines priorities: recruit new personnel committee members, review & finalize grievance procedure, begin work on a policy manual and revisit wage policy recommendation. Mary Clare asks how co-manger evaluations committee will be appointed.
Fundraising Committee: Mike is working on a list of ideas and suggests a volunteer sheet that staff informs all customers of volunteer program/sign-up. Penny offers to draft a fundraising letter which she will send out herself which will outline fundraising ideas to which members can respond.
Michaela asks what can be done to ease Helen's transition back into store.
Chad informs board that the old credit company needs letter from a board officer when equipment is returned. Chad will draft letter for officer to sign.
Shelley suggests that the chairperson is rotated each meeting.
Meeting adjourned 9:30 pm