Board of Directors Meeting
meeting minutes

William G Mellon, III Secretary
February 2, 2009

The minutes for the Board of Directors meeting,
held on February 2, 2009, at Toledo Main Branch Library

have been accepted and approved by the Board
at the meeting held on ?


Attending:

Abby Youngs, General Manager

Yvonne Goodwin, President

Lisa Blake, Treasurer

William Mellon, Secretary

Tammy Brandner, Volunteer Coordinator

Karl Richardson

Halasz Sandor

Absent:

William Watkins, Vice President

John Klear


Meeting on February 2, 2009

Meeting opened: 6:10 pm

Meeting adjourned: 8:44 pm

 

Meeting Minutes:

1.  Will Mellon introduced a motion to form a committee to update and resolve any errors in the membership database. Lisa 2nd.

a.  William Mellon and Sandor Halazs comprise the committee.

b.  John Klear

2.  Will Mellon introduced a motion to approve the meeting minutes. Yvonne 2nd the motion; the board approved.

3.  Lisa Blake introduced John Starr who is applying for the vacant board of director position.

a.  Yvonne Goodwin motioned to approve John Starr for a position on the board of directors. Karl 2nd the motion; the board approved.

4.  Manager's Report – review of recent visit to New Orleans NCGA conference.

a.  A vote by the NCGA is pending approve loan extension to 12-month repayment period;

b.  Managers are being sent by the NCGA from regional co-ops to assess and assist the situation within the next two weeks;

c.  NCGA will be sending People's Kalamazoo Board Members to assist Board functions;

d.  Building renovation and reopening are recommended;

e.  Walk-in cooler repair recommended as priority project;

f.  Floor repair being volunteered by...

g.  CCMA – Central Corridor Management Ass. Abby being sent to and request Yvonne’s participation.

h.  Solidification of Phoenix Earth Food brand identity is necessary;

i.  Introduction of conventional produce and supplies to keep up with competing larger corporations is also recommended.

5.  Manager's Report - Q&A.

a.  Damage done to the side of building is in the process of being resolved.

                        i.  Car insurance company had not moving swiftly.

6.  Financial Discussion - “Profit & Loss Prev Year Comparison”

a.  Total Income.

                        i.  Jan-Dec08: $537,248.88

                      ii.  Jan-Dec07: $643,482.73

b.  Gross Profit.

                        i.  Jan-Dec08: $167,250.58

                      ii.  Jan-Dec07: $197,943.92

c.  Total Expense.

                        i.  Jan-Dec08: $200,722.07

                      ii.  Jan-Dec07: $214,082.85

d.  Net Income.

                        i.  Jan-Dec08: -$21,930.73

                      ii.  Jan-Dec07: -$13,527.38

7.  Finance Committee agrees to meet with Warren to address and inconsistencies or discrepancies in balance sheets.

8.  Determine what type of equity and rules will be established.

a.  Creating a point of sales system to track member status.

9.  Implementing approved equity system.

a.  When to implement the equity system?

                        i.  March 1st.

b.  Collection

                        i.  Who has paid their dues through the end of June. Does the $36 contribute the $200 equity share cost?

1. Collection begins March 1st.

2. $36 does not contribute to the $200.

                      ii.  Membership Dues stay until July 1st, at which point the $200 payment is due or first payment paid.

                    iii.  Payment plan.

                      iv.  There is a error in tracking for those who had paid their pledge from August's emergency meeting.

c.  Documentation

d.  Notification

                        i.  Newsletter.

                      ii.  Phone contact.

e.  Next meeting on Thursday 6:30, the 19th of January.

Phoenix Earth Food Cooperative
1447 W Sylvania Ave.
Toledo, Ohio 43612
P 419.476.3211
F 419.476.2934
info@phoenixcoop.com