Phoenix Earth Food Co-op
Minutes, Annual Membership Meeting 10/21/2012

Location: Pilgrim Church, 1375 W Sylvania Ave, Toledo, OH 43612

1. The meeting was called to order at 7.05 pm by board president Steven Steel.

2. Determination of quorum: At 7:05 pm, 35 min. after the regular start time at 6:30pm, 14 members were present. For a quorum the presence of at least 23 members would have been required. Therefore no quorum was reached for board elections and any business that requires a vote by the membership. Steve Steel suggested continuing with other business including reading of minutes of the prior annual meeting and reports.

3. A discussion was held as to how to conduct board elections without relying of a membership quorum at an annual meeting. The bylaws allow several options which were summarized by Steve Steel:
   1. Vote at the annual membership meeting.
   2. Vote by Proxy (cast your vote on a ballot and another member takes your ballot to the annual membership meeting.
   3. Vote using a ballot issued by the coop and drop it off at the Co-op before the annual membership meeting (mail-in ballots are not allowed by the Co-op's bylaws)
4. The minutes of the 2011 Annual Membership Meeting were read by Sandor Halasz.
5. Officer's and General Manager's reports/presentations
   1. President Steel began explained why newly elected board members will have different terms—either one, two or three years. Normally, one third of all nine positions will be filled every year for a three-year term. However, some of the vacancies are due to resignations. In this case, the remainder of the three-year term of the resigned member needs to be filled. This time may be one or two years.
   2. Steve Steel reviewed the accomplishments of the board in the past year.
      1. The relocation process was initiated but not completed. It is still ongoing. Procedures for decision making have been defined and a vote had been held. This has not been accomplished previously.
      2. The Jackson Loan has been removed from the books.
   3. Lisa Blake briefly explained the financial situation of the Co-op. Although the past year has been difficult, sales have improved somewhat in the past month.
      The Cash-Mob event has been a success.
6. Discussion about the Co-op's mission
   A lively discussion was held between members, the manager and the board about the Co-op's mission. Members were requested to explain their reasons to come to and shop at the Co-op. The responses were recorded by Lisa Blake and secretary Hermann von Grafenstein.
7. Immediately following the attempted membership meeting, a board meeting was held to plan elections by ballot and to reschedule the annual membership meeting.

_____________Hermann von Grafenstein_____

Submitted by Hermann von Grafenstein, Secretary