Phoenix Earth Food Co-op (PEFC)
Minutes, Board Meeting 6/4/2013

Location:Story Room of West Toledo Library Branch; Present: David Bohon, Thomas Fine, Sandor Halasz, Anita Levin, Sean Nestor, Hermann von Grafenstein, Lisa Blake (General Manager, GM). Absent: Shelly Boraby, Stephen Vines. Resolutions are labeled R1 & R2.

The meeting began at 5:35 pm.

Agenda: This was an emergency meeting held to decide on a plan of action in response to requests made by a Toledo-Lucas County Health Department inspector.

Background: The Co-op was inspected on 5/29/2013 and several violations were found. The inspector announced that she will return for a follow-up inspection in two weeks from the date of the inspection.

Secretary Hermann von Grafenstein circulated a copy of the inspector's report and General Manager Lisa Blake summarized the requests of the inspector. Most requests could be met within the two-week timeframe and at minor expense (most likely <$500.00). A more serious finding was related the condition of the floor in front of the produce cooler. The floor was found to be cracked and damaged. The inspector requested that by the time of the return visit, a plan of action needs to be presented describing how the repair work will be performed.

Discussion: Two options were discussed:

1. Perform only minimal repairs to the floor in front of the coolers to meet the requests of the inspector.J&R Contracting estimated the cost of minimal repairs to be $2,263.38.
2. Perform more complete repairs based on a previous (2/7/2013) estimateby J&R Contracting. This estimate included repairs not only the floor in front of the cooler, but also underneath the coolers and freezers as well as a cement board underneath the coolers. The cost of this work was estimated to be $5,203.21. Not included in this estimate were costs for lifting and moving the coolers to make the floor accessible. These additional costs may range from ~$2,000 to $4,000.

Lisa mentioned that Zulmar Pizas (Jackie McKnown's mother) knew a way to stop the leaks of the coolers. Zulmar had offered her expertise to dry up the affected area. Her services were $30.-/hour of unlicensed contracting.

In conjunction with the discussion about the necessary repairs, a negotiation strategy with landlord Royce Haddad was discussed to obtain his help to finance the necessary repairs.

Anita Levin generously offered to lend money to the Co-op to cover the expense of the repairs. Additional avenues of funding would be the City of Toledo as well as utilizing the Huntington credit line.

Resolution: A resolution was passed to choose option (2), i.e. to have the more comprehensive repair work done (R1, 6/0/0).

Tom Fine left the meeting at 6:25 pm

Follow-up: Several steps needed to be taken to follow up on the board's decision:

• Verify the 2/7/2013 estimate by J&R Contracting
• Ask H&F Refrigeration for an estimate to lift and move the refrigeration equipment
• Ask the inspector when the work had to be competed.

Other follow-up items were mentioned that referred to the negotiating strategy with Landlord Royce Haddad.

Adjournment: The meeting was adjourned at 6:50 pm (R2, 5/0/0)

Date of next meeting: June 19, 2013, if not decided otherwise.

___________________(signed)____________________

Submitted by Hermann von Grafenstein, Secretary