Phoenix Earth Food Cooperative
Board Minutes
August 24, 2016

Present: Tom Fine, Anita Levin, Hermann Von Grafenstein, Sandor Halasz, Adrienne Armstrong, Shelly Boraby, Tiffany Hubbell, Caitlin Cousino, Sean Nestor, Past president

Excused:Alyx Kendzierski, Sean Fitzgerald, General Manager

• MSC = Moved, Seconded, Carried
• GF = Gluten Free

1. Meeting Called to Order: 6:40 PM at the Toledo-Lucas County Main Library, by President Hermann.
2. Sean Nestor reported on Sylvania Neighbors 501c(3) interest in the neighborhood and the Coop, in particular.
3. Minutes - MSC unanimously, to approve minutes of last Board meeting, 7/27, 2016, by email.

   Reviewed Action List:

   • Adrienne –RISE initiative
   • Hermann – Potluck will be 9/25/16. Need to send out invites.
   • Hermann- Jackson Loan consent agreement completed & signed
   • Sean – Maureen interested in supplying sandwiches to Coop
   • Aquaponics- installed and growing!
4. General Manager Report – Sean Fitzgerald submitted report in writing, Suggested Neighborhood cookout in conjunction with the Coop. Consensus agreement on the idea in conjunction with leafleting neighborhood.
5. Outreach – Adrienne reported the fliers were drafted. One available for leafleting neighborhood and one for members to print out and give to friends and neighbors. RISE Application from Lucas County Land Bank due early September. Still need lease, permission from landlord and estimates for the projects.
6. Financial Reports – Tom Finereported as circulated. July 2016 improved without an increase in sales. August sales are slumping as expected. Reiterated the need for Board and members to shop at the Coop as much as possible this month.
7. Specialty Program

   Aquaponics. &Wild Food Initiatives – are in progress. Installed and growing! Will work on expanding publicity now, as these programs are operational.

8. Time to plan Annual Meeting. Anita to set up between 10/1-10/21/16 on a Sunday at 6 PM.

New Action Items:

1. Hermann - Initiate invitation for Potluck on 9/25/16
2. Leah – contact Mark Mockensturm for accounting issues on Jackson loan settlement& enquire about financial "review" in lieu of audit
3. Hermann – initiate Executive Committee Review of General Manager
4. Sean – set out Board applications on Coop counter
5. Adrienne - complete RISE application; obtain estimates from Sean
6. Tom & Hermann – get Royce’s permission for grant in writing and get a copy of lease to Adrienne.
7. Adrienne –complete flier with enhancements
8. Adrienne – notify Sean that we will be getting Food offering list for Member to Member –Coop Delivers program for his approval
9. Anita – Plan Annual Meeting MSC – Adjournment at 7:55 PM PM.

Respectfully submitted,
Anita Levin, Secretary