Phoenix Earth Food Cooperative
Board Minutes
September 28, 2016

Present: Anita Levin, Hermann Von Grafenstein, Sandor Halasz, Shelly Boraby, Sean Fitzgerald GM, Alyz Kendzierski

Excused: Tiffany Hubbell, Adrienne Armstrong, Caitlyn Cousino, Tom Fine

  1. Meeting Called to Order: 6:41 PM at the Toledo-Lucas County Main Library, by President Hermann.
  2. Minutes – MSC unanimously, to approve minutes of last Board meeting, 7/27, 2016, by email circulation. Alyx will resend. Minutes of 8/24/16 MSC unanimous approval as distributed.

    3. Reviewed Action List:

    Completed all but:

    1. Leah — contact Mark Mockensturm for accounting issues on Jackson loan settlement & enquire about financial review in lieu of audit
    2. Hermann — initiate Executive Committee Review of General Manager
    3. Sean — set out Board applications on Coop counter
    4. Adrienne — notify Sean that we will be getting Food offering list for Member-to-Member–Coop-Delivers program for his approval.
  3. General Manager Report — Sean Fitzgerald submitted report in writing. Approved as circulated. Items noted and discussed.
  4. General Manager Evaluation — Sean to complete Self eval by 10/7/16. Board to review before Annual Mtg.
  5. Outreach — Hermann reported for Adrienne. Flier is complete and circulated. Ready for leafleting in Coop neighborhood. Need to print and leaflet ASAP.20 plus people attend Coop Potluck on 9/25/16
  6. Financial Reports —Reviewed as circulated. Reiterated the need for Board and members to shop at the Coop as much as possible.
  7. Specialty Program

    8. Aquaponics & Wild-Food Initiatives — up and running

    Member-to-Member–Coop-Delivers — Needs list of regularly available items

  8. Jackson Loan — payments being made. No longer needs to be on agenda.
  9. Planning of Annual Mtg — revised and reviewed letter to be sent out to members. Reviewed required agenda items. Quorum, Proof of Notice, Reading of Minutes, Annual Report, Unfinished Business, New Business, Election of Officers. Alyx will take minutes as Anita will not be present.
  10. MSC to adjourn at 8:01 PM
  11. Next meeting to be 10/26/16 unless otherwise decided at Annual Mtg.

Respectfully submitted,

Anita Levin

Action Items:
From 8/24/16

  1. Leah — contact Mark Mockensturm for accounting issues on Jackson loan settlement & enquire about financial review in lieu of audit
  2. Hermann — initiate Executive Committee Review of General Manager
  3. Sean — complete self-eval by 10/7/16
  4. Sean — set out Board applications on Coop counter
  5. Adrienne/Hermann/Anita — give Sean Food offering list for Member-to-Member–Coop-Delivers program for his approval

From 9/28/16

Adrienne/Anita/Hermann — Member Committee meet at Coop to compile product list for Sean's review

Alyx/Hermann — get business cards for Sean so

Sean — can contact Magna, M Osteria, Revolution Grille etc re: coop supplying items

Sean/Leah — establish a recurring/auto pay/electronic transfer mechanism for regular bills thru banking vehicle or other process

Shelley/Sandor/Hermann — compile & contact a list of volunteers to distribute coop fliers in coop neighborhood

Hermann — Circulate Annual Mtg Agenda by email

Hermann — Send reminder email to coop members 15 DAYS AND 5 DAYS OUT from Annual Mtg

Morgan — Make a Facebook announcement and event for Annual Meeting

Respectfully submitted,

Anita Levin, Secretary