Phoenix Earth Food Coop Board Meeting
April 26,2017
Location: Main Branch Toledo Lucas County Public Library, 325 Michigan St, Toledo, OH 43604.

Board Members Present: Anita Levin, Sandor Halasz, Hermann von Grafenstein, Shelly Boraby,Sean Fitzgerald, General Manager, Tom Fine, Leah Foley, Claudia Cooper, Adrienne Armstrong, Hal Hamer

Absent: Alyx Kendzierski, Tiffany Hubbell

President Hermann von Grafenstein called the meeting to order at 6:40 PM.

  1. Approval of the Minutes. Minutes were not approved as Alyx, acting secretary at the March meeting, was not present and the Minutes have not been circulated.
  2. Review of Action Items: Action Items were not reviewed
  3. General Manager Report — Reviewed GM Report as distributed. Approved as distributed by consensus. Discussed Workers Comp issues. Discussion of repaid bad debt from a bad check and free fill items from vendors for use in baskets and raffle baskets.
  4. Financial Reports —Reviewed as circulated. Reiterated the need for Board and members to shop at the Coop as much as possible. Increasing sales needs to be our first objective. Cash flow pressures remain.
  5. Rent Abatement — Leah — Nothing has happened here. Tom has not made calls yet. Landlord believes our figures are too high for improvements made to the building.
  6. Accounting — Anita connected Mark Mockensturm with Leah. Mark’s preliminary view was that the loan was still a liability if the total loan became due if we default on the agreement. However, he was to review the paperwork associated with the agreement with the Jackson family . Scott Ciolek was to share info with Mark. Leah will contact Mark again and remind him of the meeting with Anita and Mary Sawers.In Progress
  7. Outreach— Adrienne reported events are beginning again. Refer to Drop Box to sign up to volunteer. Plant Swap 5/7/17; OWE Festival 6/3-6/4; Art on the Mall. Events Updated in Green for 2017.
  8. Specialty Programs

    Wild Foods program proceeding. Seeds are germinated and ready for growers

    Coop Delivers — on website, letter announcing is out

    Need to promote Gift Certificates

    Need to promote buying-Club idea to increase pre orders

    Sean is contacting restaurants for larger volume orders

    Aquaponics — sold our first 10 bunches of Kale

  9. Special Fundraiser Event — Hal Hamer reported singer storyteller Don White will present for Coop benefit on Saturday 5/6/17 at Angel’s Landing. 50 -60 seats are available. Pre potluck supper with Toledo area Vegan Meet-up group, Silent-auction items and 50/50 raffle.Will need some volunteers to take tickets and sit at booths and assistance getting auction items. Sound system is being donated.
  10. GM Evaluation — Review of revisions to Policy Register MSC to accept the revisions. Executive Committee will do GM Evaluation.
  11. Announcements— Adrienne is sponsoring a Member Bake Sale 9/2/17 or after

Next Outreach Meeting

Next Board Meeting— 5/24/17 6:30PM at Main Library

Action Items:

From 8/24/16

  1. Leah — contact Mark Mockensturm for accounting issues on Jackson loan settlement& enquire about financial review in lieu of audit — Leah was unable to reach Mark. Anita will followup with Mark. Anita followed up with Mark. He awaits Leah's call! In Progress

From 9/28/16

Sean — can contact Magna, M Osteria,RevolutionGrille etc. re: coop supplying items IN PROGRESS

From 2/22/17

Hermann — call Royce re: rent abatement to expect call from Tom

Outreach — Coop-Delivers Program up and running

Outreach — Consider leaflet drop thru USPO by appropriate zip codes

From 4/27/17

Tom to call Royce re: rent abatement

Leah to call Mark Mockensturm re: accounting questions and remind him of mtg with Mary Sawers and Anita Levin

Sean — Social media push for Coop Delivers, promoting Gift Certificates and promoting Aquaponics

Sean — Contact Greenleaf Café

Tom — Install Camcorder in Aquaponics area

Board — Buy tickets to 5/6/17 event

Hermann — Doodle Pol for GM Evaluation with Executive Committee

Shelley — will do Minutes 5/24/17 Meeting in Anita's absence.

Adjournment at 8 PM

Respectfully submitted,

Anita Levin, Secretary