Phoenix Earth Food Coop Board Meeting
February 22, 2017

Location: Main Branch Toledo Lucas County Public Library, 325 Michigan St, Toledo, OH 43604.

Board Members Present: Anita Levin, Sandor Halasz, Hermann von Grafenstein, Tiffany Hubbell, Sean Fitzgerald, General Manager, Tom Fine, Leah Foley, Claudia Cooper

Absent: Alyx Kendzierski, Shelly Boraby, Adrienne Armstrong

The meeting was called to order at 6:40 PM by President Hermann von Grafenstein.

  1. Approval of the Minutes. MSC to approve the minutes of the 1/25/17 meeting as circulated, unanimously. Discussed one day per week closure of coop issue.
  2. Review of Action Items:

    3. 5. Leah left message with Mark Mockensturm— Anita will now follow up.

    from 9/28/16

    Sean — can contact Magna, M Osteria, RevolutionGrille etc re: coop supplying items IN PROGRESS

    From 10/26/16

    Hermann/Adrienne — Signage for Building, including fundraising — IN PROGRESS

    From 12/16

    From 12/20/16

    1. Anita — Follow up with Mark Mockensturn after 1/2/17
    2. Adrienne — get price for building wrap

    Hermann — contact coop neighbor to see if we can wrap their building on our side.

    From 1/25/17

    1. Write to members to solicit feedback and ask them to buy in advance. Hermann by 2/8/2017
    2. Coop Delivers — Goal to get up and running by end of March. Adrienne to set up sub committee to accomplish this
    3. PreOrder Case Sale push — Tom and Sean to set up discounts
    4. Pledging to Buy in Advance — Tom
    5. Send letter to local restaurants and senior centers with follow up — Call Magna
  3. General Manager Report — Reviewed GM Report as distributed. Approved as distributed by consensus. Agreed to shortened Summer Hours to assist in cost savings rather than closing one full day per week.
  4. Financial Reports —Reviewed as circulated. Reiterated the need for Board and members to shop at the Coop as much as possible. Increasing sales needs to be our first objective. Cash flow pressures remain. Reviewed numbers from 2016 over 2017. Will be added to list of businesses with increased Rewards thru Credit Union.
  5. Rent Abatement — Leah — Hermann will write letter to Royce to tell of coming phone call from Tom Fine.
  6. Accounting — Anita connected Mark Mockensturm with Leah. Mark’s preliminary view was that the loan was still a liability if the total loan became due if we default on the agreement. However, he was to review the paperwork associated with the agreement with the Jackson family . Scott Ciolek was to share info with Mark.In Progress
  7. Outreach— No Committee Mtg on 2/21/17 — Reviewed upcoming events. Zip Code lit drop thru USPO still under consideration possibly for April. No further report per Hermann
  8. Specialty Programs Coop Delivers food listing done. Will focus on high turnover items.Adienne to set up mtg.To get started at 3/7/17 Outreach Mtg.
  9. GM Evaluation —will be sent to Board members by Hermann.

Next Outreach Meeting— 3/7/2017

Next Board Meeting— 3/22/17 6:30PM at Main Library

Action Items:

From 8/24/16

  1. Leah — contact Mark Mockensturm for accounting issues on Jackson loan settlement & enquire about financial review in lieu of audit— Leah was unable to reach Mark. Anita will follow up with Mark. In Progress
  2. Hermann — initiate Executive Committee Review of General Manager — IN PROGRESS

From 9/28/16

Sean — can contact Magna, M Osteria, RevolutionGrille etc. re: coop supplying items IN PROGRESS

From 2/22/17

Hermann — call Royce re: rent abatement to expect call from Tom

Outreach — Coop Delivers Program up and running

Outreach— consider leaflet drop thru USPO by appropriate zip codes

Hermann — send out GM evaluations to Board Members

Adjournment at 8 PM

Respectfully submitted,
Anita Levin, Secretary