Phoenix Earth Food Co-op (PEFC)
Minutes, Board Meeting 10/25/2017

Location: Main branch of Toledo-Lucas County Public Library, 325 Michigan St., Toledo, OH 43604; Present:Adrienne Armstrong, Maureen Ciesinski, Claudia Cooper, Thomas Fine, Sándor Halász (observer), Alyx Kendzierski, Mary Sawers, Hermann von Grafenstein, Helen Elden (staff). Absent:Shelly Boraby, Sean Fitzgerald (General Manager), Anita Levin, Alyx Kendzierski S. Resolutions are numbered R1–R2.

The meeting began at 6:30 pm.

1. Approval of minutes
   The minutes of the July 2017 board meeting were approved (R1).
2. Orientation of new board members
   Maureen and Mary received a set of documents including the Articles of Incorporation, the Bylaws, and the Policy Register.
3. Meeting schedule moving forward
   Upcoming meeting times for the remainder of 2017 will be We, Nov. 15* and We Dec. 20^th. Adrienne will email Morgan and Hermann will inform board members who did not attend the current meeting.

4. Review of past action items

   • GM Sean Fitzgerald will be asked to prepare a budget (Tom)
   • Accounting of the settlement of the Jackson loan will remain on the list of action items (Leah)
   • Discussions with the E. Kahle Center for senior regarding deliveries will be pursued further (Claudia Cooper). Sandor will forward Chris Johnson's contact information to Claudia Cooper.
5. General Manager's report
   The written GM report was presented in Sean's absence. Maintenance issues were discussed.
6. Financial report
   Sales continue to slide,however cost of goods and labor costs are managed well, limiting losses.
7. Review of Annual Meeting
   This agenda item was tabled and will be taken up at the next meeting.
8. Outreach committee report

   The Vegan meet-up for October was a huge success. Another one will be scheduled for November. A fall bake sale is being considered and a meetup of the gluten-free community.

9. Election of officers

   This item was postponed until a later board meeting with more board members attending.

10. Action items going forward

    • Communicate future meeting times to currently absent board members (Hermann).
    • Find or get from Sandor minutes of the September board meeting (Hermann).
    • Discuss maintenance of the store's heat exchanger with GM Sean (Tom).
    • Ask Sean to submit a budget (Tom).
    • Forward Chris Johnson's contact information to Claudia Cooper (Sandor).
    • Let Morgan know about the Nov and Dec board meeting times (Adrienne).
    • Contact Chris Johnson regarding the E. Kahle Center (Claudia).
    • Brainstorm about specialty foods groups and about holding events at the Co-op (All).
11. Adjournment: The meeting was adjourned at 19:50pm (R2).

Date of next meeting: Wednesday, November 15*.

_______________________________________________

Notes taken by Adrienne Armstrong and written up by Hermann von Grafenstein

*Was subsequently moved to Tuesday Nov. 21