Phoenix Earth Food Co-op (PEFC)
Minutes, Board Meeting 8/28/19

Location: Sanger Branch of Toledo-Lucas County Public Library, Central AVe., Toledo, OH

Present: Adrienne Armstrong, Claudia Cooper, Thomas Fine, Hermann von Grafenstein, Anita Levin, Maureen Ciesinski, Sean Fitzgerald (General Manager), Leah Foley Staff, Member Sandor Halasz arrived late.

Absent: Kristin Nortz, Alyx Kendzierski, Shelly Boraby

MSC – Moved Seconded and Carried Unanimously

Resolutions are numbered R1–3

The meeting began at 6:45 pm.

1. Approval of minutes

   The minutes of the 6/26/19 board meeting will be approved by email. R1 MSC

   The minutes of 7/ 24 /19 were approved as circulated. Motion to approve R2 MSC

2. General Manager's report
   GM Sean Fitzgerald’s report reviewed as circulated and Board commented on selected items.
3. Financial Review
   Tom Fine presented the financial review for July 2019. Recent encouraging trends appear to continue. Overall we financially look better because our debt has been reduced significantly. Future goals should now focus on what our net income needs to be so we save for emergencies, critical needs and repairs. Discussed the IOU’s and Leah will work on writing off the uncollectables prior to the end of the year.

4. Outreach-committee report

   Adrienne Armstrong reported a number of activities that had been completed during the reporting period.

   • T-shirts are selling.
   • This month’s meeting went well. Art on The Mall went well and so did Five Points festival.
   • Bake sale coming up at the store.
   • No Plant Swap this fall due to Main Library closed.
   • Annual Meeting 10/27/19. Need room.
9. New Business—None

11. Review of past and future action items

    The following items had been completed:

    The following items were still ongoing, on 4/24/19:

    5/23/18	Anita w/ Mary	Clarify details of the General Manager position: An appropriate job description; Hiring responsibilities; An employee evaluation schedule and a means to establish a wage schedule cooperatively with the board
    9/26/18	Sean & Leah	Estimate on basement, HVAC
    11/7/18	Tom & Hermann	Meet with the coop's Federal Credit Union and Huntington get an estimate the loan amount the coop would qualify for to purchase the building.
    12/5/18	Outreach	Ride-Share program

    5/22/19	Alyx	Floor is Lava race Alyx will scout out possibilities. Outreach Committee will assist.
    5/22/19	Sean	ask staff to identify potential riders. BOARD WILL IDENTIFY POTENTIAL DRIVERS.
    5/22/19	Alyx	Talk to Sean about LED lights
    5/22/19	Outreach	Eleanor Kahle Sign
    6/26/19	Sean	Neighborhood Rummage Sale Participation
    6/26/19	Hermann	Art on the Mall
    6/26/19	Sean	Explore POS system
    7/24/19	Anita	Set up Annual Meeting for `10/27/19
    7/24/19	Anita	Explore Grant and SBA Funding for Coop needs

12. Adjournment: The meeting was adjourned at 8:35 pm (R3, MSC).
    Date of next meeting September 25, 2019, at a Library branch or Hermann’s house.

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Respectfully submitted, Anita Levin Secretary