Phoenix Earth Food Co-op (PEFC)
Minutes, Board Meeting 8/26/20

Location: Teleconferencing CISCO WEBEX

Present:, Thomas Fine, Hermann von Grafenstein, Anita Levin, Sean Fitzgerald (General Manager), Adrienne Armstrong, Sándor Halász, Leah Foley, Claudia Cooper

Absent: Alyx Kendzierski, Shelly Boraby, Maureen Ciesinski

MSC - Moved Seconded and Carried Unanimously

Resolutions are numbered R1-2

The meeting began at 6:35pm.

  1. Approval of minutes
    The minutes of 7/22/20 were approved as circulated.
    R1 MSC
  2. General Manager's report
    Report for this meeting reviewed/discussed as circulated.
  3. Finance Report
    Tom Fine and Leah presented a financial review for July2020. Compared to June 2020 and July 2019 there is improvement with the normal decreases seen in the summer. However, this also reflects a one-time income from the NCG and increased payroll due to hazard pay and an increase in the GM salary and hazard pay.
  4. Outreach - Adrienne reported that activities have been suspended due to COVID 19 cancellations. A meeting was held. Will discuss discounts and incentives for purchases and membership. Adrienne and Anita will continue to explore yard signs for sale to members, which advertise the Coop and also express all shoppers welcome.
  5. COVID Preparedness - Discussed the policies and procedures put in place by the General Manager. Shoppers unable to wear a mask will be asked to wear a shield or shop through our curbside pickup option.
  6. PPP Loan - has been completely spent.
  7. POS System - Hermann reported that on-line ordering system and POS are still under exploration. Sean has asked other coops for input. Hal Hamer, John Clear, Hermann and Sean will continue to make progress in this area and report to the Board.
  8. Real-Estate Issue
    Discussed current situation. Will continue to explore other options including other locations in conjunction with the OWE Association. Initial fundraising actions have been successful dependent upon a realistic move in costs.
  9. New Business - GM Hazard Pay- Executive Session
  10. Anita to schedule Zoom Annual Meeting for a Sunday, October 18, 2020. At 4PM–6PM. Need 3 Board members - Asking Adrienne, Tom, and Maureen to recommit for an additional term.
  11. Review of past and future action items
    See Addendum
  12. Adjournment: Motion to adjourn. The meeting was adjourned at 8 PM. R2, MSC

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Respectfully submitted, Anita Levin Secretary