Phoenix Earth Food Co-op (PEFC)
Minutes, Board Meeting 2/26/20

Location: Main Branch of Toledo-Lucas County Public Library,Toledo, OH.

Present: Claudia Cooper, Thomas Fine, Hermann von Grafenstein, Anita Levin, Sean Fitzgerald (General Manager), Adrienne Armstrong, Sándor Halász, Shelly Boraby

Absent: Maureen Ciesinski, Alyx Kendzierski

MSC - Moved Seconded and Carried Unanimously

Resolutions are numbered R1–3

The meeting began at 6:40 pm.

1. Approval of minutes
   The minutes of 1/29/20 were approved as circulated. Motion to approve. R1 MSC
2. General Manager's report
   Report for this meeting reviewed as circulated. Inventory on Sunday 3/1/20 and Sean could use assistance. Sean to consider writing a paid-time-off policy.
3. Finance Report
   Tom Fine presented the financial review for January 2020. Recent encouraging trends appear to continue. We need to be cautiously optimistic since we have old equipment, a decrepit building and pay our staff poorly. Tax preparation will add an expense.
4. Outreach - Adrienne reported met last week and need volunteers for the Party for the Planet 4/25/20 10 am-3 pm and Seed Swap 2/29/20 2 - 3 PM. Plant Exchange at Main Library 5/2/20 8:30 am - 10:30 AM. OWE Festival 6/6/20. Would like to do cooking demo in late spring. No meeting in March 2020.
   R2 MSC unanimously.
5. Ride Share Program -
   Claudia - Will ask Helen for recs of people who would be interested in rides and drivers would be notified. Will leave it flexible for now. We need to make a list of available drivers next. Can have signup sheet for drivers in Coop, after interest is assessed.
6. Real Estate Issues - Continuing to explore opportunities.
7. New Business
   None
8. Review of past and future action items

   The following items had been reviewed:

   The following items were still ongoing, at the time of the meeting.:

   5/23/18	Anita w/ Mary	Clarify details of the General Manager position: An appropriate job description; Hiring responsibilities; An employee evaluation schedule and a means to establish a wage schedule cooperatively with the board
   9/26/18	Sean & Leah	Estimate on basement, HVAC
   11/7/18	Tom & Hermann	Meet with the coop's Federal Credit Union and Huntington get an estimate the loan amount the coop's Federal Credit Union and Huntington get an estimate the loan amount the coop would qualify for to purchase the building.
   12/5/18	Outreach	Ride-Share program
   5/22/19	Sean	ask staff to identify potential riders.
   	BOARD WILL IDENTIFY POTENTIAL DRIVERS.
   5/22/19	Alyx	Talk to Sean about LED lights
   5/22/19	Outreach	Eleanor Kahle Sign-
   10/09/19	Maureen and Leah	try to identify accountants to do coop taxes-IN PROGRESS
   1/29/20	Contact Stuart Bertsch re: website

9. Adjournment: The meeting was adjourned at 7:50 pm (R2, MSC).

______________________________________________

Respectfully submitted, Anita Levin Secretary

PhoenixMinBoard 2 26 20