Phoenix Earth Food Co-op (PEFC)
Minutes, Board Meeting 1/29/20

Location: Main Branch of Toledo-Lucas County Public Library, Toledo, OH;

Present: Claudia Cooper, Thomas Fine, Hermann von Grafenstein, Anita Levin, Maureen Ciesinski, Sean Fitzgerald (General Manager), Leah Foley (Staff), Alyx Kendzierski, Adrienne Armstrong, Sándor Halász

Absent: Shelly Boraby

MSC – Moved, Seconded, and Carried, Unanimously

Resolutions are numbered R1-3

The meeting began at 6:43 pm.

  1. Approval of minutes

    The minutes of 12/19/19 were approved as circulated. Motion to approve.R1 MSC

  2. General Manager's report

    Report for this meeting reviewed as circulated.

  3. Finance Report

    Tom Fine presented the financial review for December 2019 and year-end numbers. Recent encouraging trends appear to continue. We need to be cautiously optimistic since we have old equipment, a decrepit building, and pay our staff poorly. Jackson Loan settlement will create income on paper and a tax consequence. Looking for tax preparer and possible audit style review.

  4. Election of Officers: President: Hermann
    Vice President: Adrienne
    Secretary: Anita
    Treasurer: Tom

    R2 MSC unanimously.

  5. Ride-Share Program -

    Claudia—No progress because interest can't be ascertained. Suggested to post on FaceBook

  6. Real Estate Issues—Continue to explore opportunities

  7. New Business

    Website improvement discussed. To be addressed at future meeting after discussions with Stuart Bertsch

  8. Review of past and future action items

    The following items had been reviewed:

    The following items were still ongoing, at the time of the meeting.:

    5/23/18

    Anita w/ Mary

    Clarify details of the General Manager position: An appropriate job description; Hiring responsibilities; An employee evaluation schedule and a means to establish a wage schedule coöperatively with the board

    9/26/18

    Sean & Leah

    Estimate on basement, HVAC

    11/7/18

    Tom & Hermann

    Meet with the coöp's Federal Credit Union and Huntington get an estimate the loan amount the coöp's Federal Credit Union and Huntington get an estimate the loan amount the coöp would qualify for to purchase the building.

    12/5/18

    Outreach

    Ride-Share program
    5/22/19Seanask staff to identify potential riders.
    BOARD WILL IDENTIFY POTENTIAL DRIVERS.
    5/22/19 AlyxTalk to Sean about LED lights
    5/22/19 OutreachEleanor Kahle Sign
    10/09/19 Maureen and Leah—try to identify accountants to do coöp taxes—IN PROGRESS
    1/29/20 Contact Stuart Bertsch re: website
  9. Adjournment: The meeting was adjourned at 8 pm (R2, MSC).

______________________________________________

Respectfully submitted, Anita Levin Secretary