Phoenix Earth Food Co-op (PEFC)
Minutes, Board Meeting 7/22/20

Location: Teleconferencing CISCO WEBEX

Present: Thomas Fine, Hermann von Grafenstein, Anita Levin, Sean Fitzgerald (General Manager), Adrienne Armstrong, Sándor Halász, Maureen Ciesinski, Leah Foley, Claudia Cooper

Absent: Alyx Kendzierski, Shelly Boraby,

MSC - Moved Seconded and Carried Unanimously
Resolutions are numbered R1-2

The meeting began at 6:35pm.

  1. Approval of minutes

    The minutes of 6/24/20 were approved as amended. To include the following:

    7. Revise to The Policy Register exempts >$3000 expenditure by GM for POS.

    Motion to approve, with the addition of the separate Action-Item list R1 MSC

  2. General Manager's report
    Report for this meeting reviewed/discussed as circulated.
  3. Finance Report
    Tom Fine and Leah presented a financial review for June 2020. Compared to June 2019 there is improvement with the normal decreases seen in the summer. Checking account reflects PPP loan.
  4. Outreach - Adrienne reported that activities have been suspended due to COVID-19 cancellations. A meeting will be scheduled. Will discuss discounts and incentives for purchases and membership. Adrienne and Anita will explore yard signs for sale to members, which advertise the Coop and also express all shoppers welcome.
  5. COVID Preparedness - Discussed the policies and procedures put in place by the General Manager. Shoppers unable to wear a mask will be asked to wear a shield or shop through our curbside pickup option.
  6. PPP Loan - covered by wages at this point. FTE of concern. Sean will review this with assistance from Tom and/or Anita before the next Board meeting. Continue hazard pay through to next Board meeting, with the amount decreasing over the next few pay periods as finances require.
  7. POS System - Hermann reported that on-line ordering system and POS are still under exploration consistent with The Policy Register exemption of the >$3000 GM expenditure limit except for POS System. Committee will submit options to Board by telephone and/or email so as not to unnecessarily delay this project.
  8. Real Estate Issue
    Discussed current situation. Will continue to explore other options including other locations in conjunction with the OWE Association. Hermann waiting to obtain additional quotes for the work dependent upon the Diocese s approval.
  9. New Business - GM Hazard Pay- Executive Session
  10. Anita to schedule Zoom Annual Meeting for a Sunday in October 2020. Need 3 Board members - Asking Adrienne, Tom and Maureen to recommit for an additional term.
  11. Review of past and future action items
    See Addendum
  12. Adjournment: Motion to adjourn. The meeting was adjourned at 8 PM. R2, MSC

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Respectfully submitted, Anita Levin Secretary