Phoenix Earth Food Co-op (PEFC)
(draught) Minutes, Board Meeting 6/24/20

Location: Teleconferencing CISCO WEBEX

Present: Thomas Fine, Hermann von Grafenstein, Anita Levin, Sean Fitzgerald (General Manager), Adrienne Armstrong, Sándor Halász, Maureen Ciesinski, Shelly Boraby, Leah Foley

Absent: Alyx Kendzierski, Claudia Cooper

MSC - Moved Seconded and Carried Unanimously

Resolutions are numbered R1-4

The meeting began at 6:35pm.

  1. Approval of minutes
    The minutes of 5/22/20 were approved as circulated. Motion to approve. With the addition of the separate Action Item list R1 MSC
  2. General Manager's report
    Report for this meeting reviewed/discussed as circulated.
  3. Finance Report
    Tom Fine and Leah presented a financial review for May2020. Recent encouraging trends appear to continue. PPP federal loan with forgiveness discussed. Will PPP loan be considered income for tax purposes?
  4. Outreach - Adrienne reported that activities have been suspended due to COVID 19 cancellations. A meeting will be scheduled. Will discuss discounts and incentives for purchases and membership.
  5. COVID Preparedness - Discussed the policies and procedures put in place by the General Manager. Some shoppers have questions about mask requirement interfering with sales. Board is continuing support of GM policies by consensus.
  6. PPP Loan - covered by wages at this point. FTE of concern. Sean will review this in light of part time employee resignation. Continue hazard pay thru to next Board meeting. R2 MSC
  7. POS System- Hermann reported that on-line ordering system will be spearheaded by Hal Hamer and John Clear. Guidance on money to spend > $3000 except for POS System. Committee will submit options to Board by telephone and email so as not to unnecessarily delay this project.
  8. Real Estate Issue
    Discussed current situation. Bid came in quite high. Will continue to explore other options including other locations. Moved that Hermann obtain additional quotes for the work. R3 MSC
  9. New Business - GM Salary - Executive Session -
  10. Review of past and future action items
    See Addendum
  11. Adjournment: Motion to adjourn. The meeting was adjourned at 7:55 pm R4, MSC

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Respectfully submitted, Anita Levin Secretary