Phoenix Earth Food Co-op (PEFC)
Minutes, Board Meeting 9/23/20

Location: Teleconferencing CISCO WEBEX

Present: Thomas Fine, Hermann von Grafenstein, Anita Levin, Sean Fitzgerald (General Manager), Sándor Halász, Leah Foley, Claudia Cooper, Alyx Kendzierski, Saraah Haynes (guest from OWE Association), Shelly Boraby

Absent: Maureen Ciesinski, Adrienne Armstrong

MSC—Moved Seconded and Carried Unanimously

Resolutions are numbered R1–2

The meeting began at 6:35pm.

  1. Approval of minutes
    The minutes of 8/23/20 were approved as circulated.

    R1 MSC

  2. General Manager's report
    Report for this meeting reviewed/discussed as circulated.
  3. Finance Report
    Tom Fine and Leah presented a financial review for August 2020. Compared to August 2020 and August 2019 there is improvement. Sales increased about 25%. But payroll also increased about 48% with hazard pay and an extra pay period this year. Net income increased $17,000 over last year partially due to a one-time payment from NCG co:op association. We will need to watch our finances over the next year, but our cash position at end of summer.
  4. Outreach—No report
  5. COVID Preparedness—No changes.
  6. PPP Loan has been completely spent. Filing for forgiveness of loan
  7. POS System—Sean (GM) reported that he obtained a used, refurbished POS system from Great Lakes Coop. The software and upkeep will cost about $120 per month.
  8. Real-Estate Issue
    Diocese no longer interested in the Coop as a tenant due to our financial position in regard to improvements of the building. Discussed researching other possibilities. MSC to form ad-hoc Committee. Committee formed of Anita, Hermann, Sándor, Sean, Shelly, Hal and Leah. Hermann will respond to Diocese.
  9. Annual Meeting
    Will be held virtually Sunday October 25, 202 at 4 PM
  10. New Business No new business
  11. Review of past and future action items

    New Items: Hermann—respond to Diocese

    Hermann—Put call out for Committee members

    Sean—Put sign up for date of Annual Meeting

    Sandor—Change date of Annual Meeting on website

    See Addendum

  12. Adjournment: Motion to adjourn. The meeting was adjourned at 8 PM. R2, MSC

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Respectfully submitted, Anita Levin Secretary