Phoenix Earth Food Co-op (PEFC)
Minutes, Board Meeting 1/27/21

Location: Teleconferencing CISCO WEBEX

Present:, Thomas Fine, Hermann von Grafenstein, Anita Levin, Sean Fitzgerald (General Manager), Sándor Halász, Leah Foley, Claudia Cooper, Adrienne Armstrong, Maureen Ciesinski, Alyx Kendzierski

Absent: Shelley Boraby

Guest: Pastor Chris Hanley from United Pastors for Social Empowerment, Pastor Glenwood Church and VP OWE Association. and Sherrie Williams, Council Member 4th District

MSC - Moved Seconded and Carried

Resolutions are numbered R1-4

The meeting began at 6:30 pm, with discussions with our guests concerning relocation of the Coop.

  1. Approval of minutes
    Minutes of 12/09/20 were approved as corrected for spelling and grammar.
    MSC - 2 Abstentions R1
  2. General Manager Report - discussed as circulated. Discussed Board appreciation of members contributions with assistance to improve the parking lot and redemption of coupons.
  3. Finance Report
    Tom Fine and Leah presented a financial review for year-end 2020. Compared to 2019 year-end, 2020 Year-end there is continued improvement. Sales are increased and Net income is increased. But payroll also increased with hazard pay and an increase in GM salary. Hazard pay is now phased out. The improvement in cash picture is partially due to a one-time payment from NCG coop association and the PPP federal loan. We will need to watch our finances over the next year.
  4. Outreach - Adrienne: No Report.
  5. COVID Preparedness - No report.
  6. PPP Loan has been removed from the agenda
  7. Relocation discussed in the early part of the meeting with our guests. Committee will meet soon,
  8. Development Fund — Discussed establishing a Development Fund for donations and to set aside money for infrastructure and relocation needs. Discussed the Outreach Committee selling "yard signs" etc to raise money and awareness of the coop. MSC - 1 Abstention R-2
  9. POS System — Sean (GM) reported that he obtained a used, refurbished POS system from Great Lakes Coop. The software and upkeep will cost about $120 per month. There has been a delay in obtaining the equipment. MSC to Appoint a Technology Committee R-3
  10. Review of Annual-Meeting Ideas - Tabled.
  11. New Business - No new business

  12. Review of past and future action items

    New Items - Sean will get gift certificates to members as appreciation for service to Coop

    Hermann will write letter of appreciation to members who provided service to the coop.

    Rob and Adrienne will work on design for yard signs

  13. Adjournment: Motion to adjourn. The meeting was adjourned at 8 PM. MSC - R4

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Respectfully submitted, Anita Levin Secretary