Phoenix Earth Food Co-op (PEFC)
Minutes, Board Meeting 7/28/21

Location: Teleconferencing CISCO WEBEX

Present:, Hermann von Grafenstein, Anita Levin, Sean Fitzgerald (General Manager), Maureen Ciesinski, Alyx Kendzierski, Thomas Fine, Leah Foley Staff, Hal Hamer Member, Shelley Boraby, Sándor Halász, Adrienne Armstrong

Absent: Claudia Cooper

MSC - Moved, Seconded, and Carried Resolutions are numbered R1- 3

The meeting began at 6:35pm.

  1. Approval of Minutes-Minutes of 6/23/21were approved as corrected for spelling, grammar and numbering. MSC -R1
  2. General-Manager Report - reviewed and discussed as circulated. POS System has arrived. Waiting to figure out where the coöp will be located before install. A POS worker will be at Phoenix 2 days & we will pay hotel & travel costs for that person. With a POS system in place we can establish on-line ordering and delivery options.
  3. POS System - Discussed with GM report

  4. Finance Report

    Tom presented a financial review for June 2021. Sales have decreasing over same period Year-to-date in 2020. Likely resulting from the beginning of the pandemic last year and the usual slow period in the summer months. No longer have COVID buying frenzy. Although cash position looks better than it used to look, we need to continue to see how sales are doing as we enter the slow period. Cash position is deceptive since there are several one-time income payments accounted for and losses will quickly eat away at the cash position along with our increase in salaries. We reviewed trend line over past 17 years and possible reasons. Including decline in membership, economic decline, increased organics available in regular retail outlets, and neighborhood median income decline.

  5. Outreach - Adrienne reported on successful Vegan Bash with Hal, already! Art on the Mall was successful in July 2021. Expect a couple more recent events to increase sales base.
  6. Development Fund -will be new line item in accounting software.
  7. Relocation Committee -7/18/21 meeting minutes reviewed. On hold while we wait for Royce to respond to our offer.
  8. Estimation of Building-Purchase Costs - We reviewed short-term, medium-term, and long-term costs of owning current building. Motion to empower Hermann to negotiate up to $45,000 for purchase without Board approval. MSC-R-2
  9. Review of Action Items
  10. New Business - NONE
  11. Adjournment: Motion to adjourn. The meeting was adjourned at 8PM. MSC - R3

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Respectfully submitted, Anita Levin Secretary