Phoenix Earth Food Co-op (PEFC)
Minutes, Board Meeting 04/27/22
Location: Teleconferencing CISCO WEBEX
Present: Hermann von Grafenstein, Anita Levin, Maureen Ciesinski, Thomas Fine, Sándor Halász, Leah Foley, Staff, Shelley Boraby, Claudia Cooper, Sean Nestor, Member and Project Manager for the Development&Marketing Committee.
Absent: Adrienne Armstrong, Alyx Kendzierski, Sean Fitzgerald (General Manager).
MSC - Moved Seconded and Carried Resolutions are numbered R1-3
Meeting convened at 6:40pm.
- Approval of Minutes-Minutes of 3/23/22 were approved as circulated. MSC -R1
- General Manager Report - discussed as circulated.
- POS System - it is now operational, but the credit card sales are not automatically being entered and the data reported has been inaccurate on a daily basis. Hermann will work with Sean F to remedy this situation.
- Finance Reports- Leah &Tom reported on March finances. Payroll has stabilized above pre-pandemic level. But salaries are not the only issue underlying our low sales. We need sales in excess of $43,000/month. March finances were about equal to 2019 & well below 2021 levels. Need to increase sales continues. Membership dollars are now deposited. Need for Marketing Campaign ASAP to address dropping sales.
- Outreach Committee- Adrienne was not present, no report. Hermann and Sean F did attend Ecofest.
- Development Committee-Anita presented the current situation with the Auditor's office and the lowering of property taxes and an issue with Louisville Title titling the Coop property with an inaccurate spelling so that the new lot and the existing Coop are not titled exactly the same. Louisville Title said they would repair this issue. Anita will follow up with Louisville Title since Tom Fine has not been contacted for signature. Leah will give Anita the proposed budget figure for advertising and Anita will submit a plan to GM Sean F to delegate, accept, revise or reject. Discussed the possibility of
room
extension onto the existing Coop. Hermann will identify if lead paint is on the outside of the Coop. Lead paint is not a legal concern since its outside and we are not a residential business and do not come under the Toledo ordinance.
- New Business - Claudia will contact Sean F GM re: tulip bulbs given to Coop last fall.
- Review of Form for Evaluation of General Manager -Revised short form was circulated. Discussed. Motion to make each heading of equal weight and use this form to evaluate the GM now. MSC R-2
- Review of Action Items - items discussed as circulated.
- Adjournment: Motion to adjourn. The meeting was adjourned at8PM MSC - R3
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Respectfully submitted, Anita Levin Secretary