Phoenix Earth Food Co-op (PEFC)
Minutes, Board Meeting 01/26/22

Location: Teleconferencing CISCO WEBEX

Present: Hermann von Grafenstein, Anita Levin, Maureen Ciesinski, Thomas Fine, Sándor Halász, Claudia Cooper, Leah Foley, Staff, Adrienne Armstrong

Absent: Shelley Boraby, Alyx Kendzierski, Sean Fitzgerald (General Manager),

MSC - Moved Seconded and Carried. Resolutions are numbered R1- 2

Quorum reached at 6:38pm.

  1. Approval of Minutes-Minutes of 12/2/21were approved as circulated. MSC -R1
  2. General Manager Report - discussed as circulated. Sean was not present for questions. Discussed concerns with having bonded and insured workers do coop building work, especially on roof! Coop employees cannot do work as coop employees but only as independent insured contractors. Also discussed need for estimate on repair and/or replacement of freezers.
  3. POS System- Tom will work with Sean F to make network connections..
  4. Finance Reports- Leah & Tom reported on January year-end finances. 11% reduction in sales over 2020 and a bit higher than prepandemic year 2019. Actual loss of $600 this year. Payroll has stabilized above prepandemic level. We need sales in excess of $43,000/month. Insurance costs are higher now because we own the building. Reviewed Balance Sheet for 2021. Concerns that accounting for memberships and credit "cards" is not accurate. The "Credit" dollars and membership dollars need to be accounted for and a deposit made to the proper account at the Credit Union.. Need to increase sales continues.
  5. Outreach Committee- Adrienne reported Seed Swap 2/26/22 at Scott High School and possibility of Saturday Farmers Market booth.
  6. Development Committee-Anita circulated minutes of the last meeting. Committee will meet again 2/6/22 at 4 PM on Zoom.
  7. Real Estate Review - We own building now and Lot next store. Will combine lots, which will take a bit more paperwork.
  8. 8. Election of Officers -President - Hermann, V president- Adrienne, Secretary- Anita Treasurer- Tom
    By acclamation.
  9. Review of Annual Meeting -Tabled for Minutes
  10. New Business - discussed need for Advertising budget and Annual Review of General Manager. Tom and Anita to crystallize Job Description.
  11. Review of Action Items- Items added: Hermann to send Anita notes and recording of Annual Meeting, Anita to convene Development Committee.
  12. Adjournment: Motion to adjourn. The meeting was adjourned at7:50 PM MSC - R2

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Respectfully submitted, Anita Levin Secretary