Phoenix Earth Food Co-op (PEFC)
Minutes, Board Meeting 4/26/2023

Location: Teleconferencing CISCO WEBEX

Present: Hermann von Grafenstein, Sándor Halász, Thomas Fine, Alyx Kendzierski and Monika Perry, Maureen Ciesinski, Adrienne Armstrong, Sean Nestor member, Sean Fitzgerald GM, Leah Foley staff

Absent: Varṣaṇa Myers, Anita Levin

MSC - Moved Seconded and Carried. Resolutions are numbered R1-3

At 18:00 there was no quorum, and the development committee s activities were discussed, during which, at 18:19, a quorum developed*. Then the following resolution was unanimously passed (R1):

The Board of Directors of Phoenix Earth Food Co-op authorizes Anita Levin as a member of the board and the General Manager Sean Fitzgerald to enter into agreements with the City of Toledo to receive a Façade grant and with the Port Authority to receive a matching loan of the same amount. The upper limit of both the Façade Grant and the matching loan shall be $40,000 each.

Sean N will submit application for the façade grant, which is due on May 3. Board agreed that it answers all arising questions by e-mail

*Quorum developed at 18:19

  1. Approval of minutes: Minutes of March 29 approved with change of convening time (R2).
  2. GM report: Discussed as circulated.
  3. Finance Reports:
    Tom and Leah reported
    profit&loss since a year ago: income up about 8%, but that looks like inflation; net income down 28%, payroll expense up 25%
    balance sheet since a year ago: total checking & saving down 39%.
    Volunteers instead of staff? Leah spoke of some co:op where members manned cash register, ...
  4. Outreach: Vegan Spring Take-over Sat 11am-3pm (event center) 5805 Woodville rd in Northwood.
    Hermann to sign us up for OWE festival on June 2,3,4.
    May 6 plant swap.
    Detroit vegan festival in July.
  5. Review of Action Items Items discussed
  6. GM-evaluation: Sheets sent out to staff.
  7. Meeting adjourned at 19:07 (R3); coming board meeting on May 24th

Respectfully submitted by Sándor Halász, acting secretary.