Phoenix Earth Food Co-op (PEFC)
Minutes, Board Meeting 8/23/23

Location: Teleconferencing CISCO WEBEX

Present: Hermann von Grafenstein, Anita Levin, Thomas Fine, Sándor Halász, Maureen Ciesinski, Alyx Kendzierski, Sean Fitzgerald GM, Leah Foley staff

Absent: Varṣaṇa Myers, Adrienne Armstrong, Monika Perry

MSC - Moved Seconded and Carried: Resolutions are numbered R1–2

Meeting convened at 6:05pm.

  1. Approval of Minutes-Minutes of 7/26/23 Board Meeting discussed and approved as corrected. MSC -R1
  2. General-Manager Report - GM report discussed as circulated. Board discussed helpfulness of GM s reporting membership numbers and recruitment efforts. Discussed development of extra lot. Hermann will appoint a chair and committee to assist in this. Technology Committee will focus on available reports through CoPOS.
  3. Finances - Leah presented the June and July 2023 financial reports. Trend is improving over summer of 2022. This also includes an UNFI rebate for missed items and out-of-stock issues. Sean reports this area has improved and so have our sales numbers.
  4. Development Committee - Anita reported the concerns about the City Façade grant and the Port-Authority loan. Leah will contact the City to be sure our tax issues are handled and that all know the situation so the façade grant can be completed, and the work completed by November 30, 2023. Hermann reported that the entire Board had passed the resolution to authorize Sean Fitzgerald or Anita Levin to sign the Port Authority Loan papers.
  5. Technology Committee - Hermann reported that g-mail issue with coop email has been addressed. Should no longer be a problem in the next several days as the server updates. Member reports from GM should assist with Outreach along with more emails etc. Committee will assist GM in utilizing more CoPOS capabilities.
  6. Outreach Committee - Adrienne was not present. Hermann reported Art on the Mall at UT on Sunday 7/30/23, went well. Adrienne was planning to attend Vegan Fest in Detroit in August.
  7. Annual Meeting - Hermann agreed to send out letter to members and Sándor posted on website. Sunday, October 29, 2023, 6PM Potluck with Annual Meeting to follow at Glenwood Lutheran Church 2545 Monroe St. Sean agreed to recruit Board members from member shoppers through the store.
  8. Review of Action Items - items discussed as circulated. New items from today's meeting added.
  9. New Business- Sean reported new date for Coop Inventory will be Wednesday, October 4, 2023 at 5 PM. Sean will run CoPOS inventory just before the physical inventory. Varṣaṇa has resigned from the Board. Board voted to ask Claudia Cooper or Shannon Ford to serve as her replacement until Annual Meeting. MSC -2
  10. Executive session - Evaluation of GM Sean and Leah left the meeting. Reviewed letter from Hermann and all agreed to send as submitted with minor grammar/spelling corrections
  11. Adjournment: Motion to adjourn. The meeting was adjourned at7:18PM MSC - R3
  12. Next Regular Board Meeting will be Wednesday, September 27,2023, at 6 PM via Webex

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Respectfully submitted, Anita Levin Secretary