Phoenix Earth Food Co-op (PEFC)
Minutes, Board Meeting 1/25/23

Location: Teleconferencing CISCO WEBEX

Present: Hermann von Grafenstein, Anita Levin, Maureen Ciesinski, Thomas Fine, Sándor Halász, Varṣaṇa Myers, Adrienne Armstrong, Sean Fitzgerald GM, Leah Foley Staff, Alyx Kendzierski, Hal Hamer, Member

Absent: Monika Perry

MSC - Moved Seconded and Carried. Resolutions are numbered R1- 2

Meeting convened at 6:31pm.

  1. Approval of Minutes-Minutes of 11/22/22 Board Meeting discussed and approved as circulated with spelling correction of Varṣaṇa Myers s name. MSC -R1
  2. Date and Time of Meeting - Discussed and decided on changing meeting time to 6 PM and keeping the 4th Wednesday of the month for now. This change will be posted on website along with members to request the Webex link if they would like to attend.
  3. General Manager Report -GM report discussed as circulated. Blip Billboard ads have begun. Hard to determine if effective. Discussed asking customers if they saw the billboard as a measure of whom we are reaching.
  4. Finance Reports - Anita reported Year-ending-December-31,-2022 finances. Total sales are still down from last year. Continued decline in sales year over year and in cash on hand is very concerning. Discussed strategies to get members into store and shopping at the coop.
  5. Development Committee-Anita reported the committee met in Jan 2023. Estimates are being prepared to obtain loan thru Port Authority. Minutes of the meeting held 1/8/23 were presented. Next meeting will be 2/1/23 at 6:30 PM over Zoom and any interested Board or Coop member is welcome to attend.
  6. Technology Committee - Hermann presented that the CoPos and payment system are now up and working together. Consolidating email and membership lists, working on online ordering is ongoing. Also discussed the need for an Inventory to be done. Sean F will set this up.
  7. Outreach Committee - Adrienne reported on Seed Swap and Plant Swap.
  8. Review of Action Items - items discussed as circulated. New items from today's meeting added.
  9. New Business -Time to start planning Annual Review of GM. Discussed newsletter and regular emails to members to increase Phoenix sales. Sean F will contact David Fine for assistance.
  10. Adjournment: Motion to adjourn. The meeting was adjourned at 7:45PM MSC - R2

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Respectfully submitted, Anita Levin Secretary