Phoenix Earth Food Co-op (PEFC)
Minutes, Board Meeting 6/28/23

Location: Teleconferencing CISCO WEBEX

Present: Hermann von Grafenstein, Anita Levin, Thomas Fine, Sándor Halász, Varṣaṇa Myers, Adrienne Armstrong, Monika Perry, Sean Fitzgerald GM

Absent: Maureen Ciesinski, Alyx Kendzierski

MSC - Moved, Seconded, and Carried. Resolutions are numbered R1-2

Meeting convened at 6:03pm.

  1. Approval of Minutes-Minutes of 5/24/23 Board Meeting discussed and approved as circulated, with minor grammar and spelling corrections. MSC-R1
  2. General Manager Report - GM report discussed as circulated. The Coop will be receiving about $4800 reimbursement for UNFI error leading to business-interruption-mitigation monies.
  3. Finance Reports - Anita reported that due to the switch to QuickBooks online and some data-transferring issues there were no financials available for today's meeting.
  4. Development Committee- Anita reported the good news that we were awarded the City of Toledo Façade Grant of about $10,000.00 if we match the grant with an expenditure of the same amount, completing the work by 12/1/23. This work covers new doors, windows, and painting of the Coop and the mural. The Port Authority also cleared us for an approximate $30,000 PACE loan at 6% interest over 10 years as part of our property taxes for roofing, windows, doors, and LED lighting. The cost would be about $4210/year in property taxes. To qualify, our Coop building must appraise at about approximately $104,000.00 after the renovations are completed. Sean F as GM will decide to go forward with the appraisal. Sean F and Leah will decide with input from Anita and Hermann and make a recommendation to the Board whether to go forward with the Façade grant and the loan. A special meeting of the Board may be necessary since the decisions have to be made in the next few weeks.
  5. Technology Committee - Sean F & Hermann reported that the CoPos POS system has some shortcomings but can't really be faulted since the price is fair (free) and the CoPos staff responds to requests for assistance. Would like a reference manual. Reports are difficult because need new data input regularly to get meaningful reports. Sean F and Hermann will check to see which coops already have an inventory on line and the ability to do on-line ordering rather than reinvent for Phoenix Coop.
  6. Outreach Committee - Adrienne reported we had table(s) at the Old-West-End Festival 6/3 & 6/4. Then Art on the Mall at UT the end of July. VeganFest in Detroit in August.
  7. Review of Action Items - items discussed as circulated. New items from today's meeting added.

    Executive session - Sean F left the meeting

  8. Planning Annual Review of GM -Hermann sent out staff responses to GM Evaluation to Board members. Board now needs to timely complete evaluations of GM.
  9. New Business- No new business.
  10. Adjournment: Motion to adjourn. The meeting was adjourned at 7:34PM MSC - R2
  11. Next Regular Board Meeting will be Wednesday, July 26, 2023 at 6 PM via Webex

______________________________________________

Respectfully submitted, Anita Levin Secretary