Phoenix Earth Food Co-op (PEFC)
Minutes, Board Meeting 5/24/23

Location: Teleconferencing CISCO WEBEX

Present:, Hermann von Grafenstein, Anita Levin, Thomas Fine, Sándor Halász, Varṣaṇa Myers, Leah Foley Staff, Alyx Kendzierski, Adrienne Armstrong, Monika Perry, Hal Hamer Member

Absent: Maureen Ciesinski, Sean Fitzgerald GM

MSC - Moved Seconded and Carried. Resolutions are numbered R1–2

Meeting convened at 6:02pm.

  1. Approval of Minutes-Minutes of 4/26/23 Board Meeting discussed and approved as circulated, with minor corrections. MSC -R1
  2. General Manager Report - GM report discussed as circulated.
  3. Finance Reports - Anita & Leah reported on month ending April2023 finances. Total sales were up from previous year. Continued increase in sales year over year is necessary. Discussed focusing on selling high margin items like supplements. We will need to highlight these as we enter allergy season and on into the fall cold/flu season.
  4. Development Committee- Anita reported the committee successfully submitted the façade grant and Port Authority loan applications. We have supplemented the Port Authority application with assistance from Leah. We need to get an appraisal of value of the building when the improvements are complete. Anita complimented the entire committee for working together and accomplishing this task as well as the assistance of Leah. The Committee was Tom Fine, Hermann, Hal Hamer, Sean Nestor and Sean Fitzgerald.
  5. Technology Committee - Hermann reported that he has attempted to convene the committee, but they still have not actually met. Delivery services are a top priority and need to know which outside delivery services are available and the steps needed to implement.
  6. Outreach Committee - Adrienne reported we had table(s) at Vegan Spring Takeover at 5805 Woodville Rd on 4/29 FROM 11 AM- 3PM. Which went well. Regular events will take place. Next up is Old West End Festival 6/3 & 6/4. Hermann needs volunteers. Then Art on the Mall at UT the end of July.
  7. Review of Action Items - items discussed as circulated. New items from today's meeting added.
  8. Planning Annual Review of GM -Hermann sent out forms for staff. He has not received them back. Leah will send out a reminder to staff to complete the evaluations timely.
  9. New Business- Discussed possibility of having a table at the Farmers Market with our garden produce and other local products by suppliers that are not represented at the market already.
  10. Adjournment: Motion to adjourn. The meeting was adjourned at 6:52PM MSC - R2
  11. Next Board Meeting will be Wednesday, June 28, 2023 at 6 PM via Webex

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Respectfully submitted, Anita Levin Secretary