Phoenix Earth Food Co-op (PEFC)
Minutes, Board Meeting 3/29/23

Location: Teleconferencing CISCO WEBEX

Present: Hermann von Grafenstein, Anita Levin, Maureen Ciesinski, Thomas Fine, SándorHalász, Varṣaṇa Myers, Sean Fitzgerald GM, Leah Foley staff, Alyx Kendzierski, Adrienne Armstrong, Hal Hamer member

Absent: Monika Perry

MSC - Moved Seconded and Carried. Resolutions are numbered R1-2

Meeting convened at 6:02pm.

  1. Approval of Minutes-Minutes of 2/22/23 Board Meeting discussed and approved as circulated. MSC -R1
  2. General Manager Report - GM report discussed as circulated. Sandor raised having GM explore more reports available on CoPOS.
  3. Finance Reports - Anita reported on month ending February2023 finances. Total sales were up from Jan '23 and up from Feb '22, last year. Continued increase in sales year over year is necessary. Discussed possible impact of weekly Constant Contact emails sent out by David Fine in the last month. Discussed synchronizing the Membership List and the Constant Contact list to reach even more potential shoppers.
  4. Development Committee- Anita reported the committee continues to meet regularly. Estimates are being prepared to obtain loan through Port Authority and apply for City Façade Grant. An Energy Audit is being done by Peak Electric to assist in the application to Port Authority loan. Preliminary results suggest that geothermal and solar are not cost-effective for the Coop at this time. Next meeting will be 4/1/23 at 11:30 PM over Zoom and any interested Board or Coop member is welcome to attend.
  5. Technology Committee - Hermann presented that the Committee will be convened shortly. Consolidating email and membership lists, working on online ordering is on the agenda.
  6. Outreach Committee - Adrienne reported we will have table(s) at Vegan Spring Takeover at 5805 Woodville Rd on 4/29 FROM 11 AM to 3PM. Regular events will take place. PARTY FOR THE PLANET at the Zoo 4/22 from 9am to 3pm.
  7. Review of Action Items - items discussed as circulated. New items from today's meeting added.
  8. Planning Annual Review of GM -Time to start planning Annual Review of GM. Hermann sent out materials to Board Members for review and discussion. Hermann will distribute to staff for input on GM performance.
  9. New Business- Discussed lack of participation/attendance of one new Board Member. Anita will contact and explore the situation.
  10. Adjournment: Motion to adjourn. The meeting was adjourned at 6:52PM MSC - R2
  11. Next Board Meeting will be Wednesday, April 26, 2023 at 6 PM via Webex

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Respectfully submitted, Anita Levin Secretary