Phoenix Earth Food Co-op (PEFC)
Minutes, Board Meeting 9/27/23
Location: Teleconferencing CISCO WEBEX
Present: Hermann von Grafenstein, Anita Levin, Thomas Fine, Sándor Halász, Alyx Kendzierski, Sean Fitzgerald, GM, Leah Foley, Staff, Monika Perry, Adrienne Armstrong, Hal Hamer, Member
Absent: Maureen Ciesinski
MSC - Moved Seconded and Carried. Resolutions are numbered R1- 2
Meeting convened at 6:03pm.
- Approval of Minutes-Minutes of 8/23/23 Board Meeting discussed and approved as corrected. MSC -R1
- General-Manager Report - GM report circulated.
- Finances - Leah and Anita presented the August 2023 financial reports. Trend is improving over summer, 2022 and over previous months.
- Development Committee - Anita reported that the Port Authority loan had
closed
and monies are available. However, the City façade grant has not been delivered yet. In the meantime, the City agreed to give us to the end of the year to complete the work and permitted us to start the work now, before all the final signatures are in place. The roof is being done by Seagate Roofing and the contract was signed and a $1000. Deposit was given so the work can begin in the next 4-6 weeks. Toledo Mirror and Glass will work on windows and doors. All suppliers must use prevailing wage
workers. The next Development Committee mtg will be Thursday 10/5/23 at 6 PM via Zoom. All that are interested are encouraged to attend. Focus next will be on the floor replacement.
- Technology Committee - Hermann reported that the On-line delivery was on hold due to time constraints. Sean F has been working with CoPOS for Inventory. Inventory is set for Wed 10/4/23 at 4 PM. All are invited to assist with this project.
- Outreach Committee - No Report
- Annual Meeting - Hermann finalized the letter to members and Sándor posted on website and Sean posted in store. Sunday, October 29, 2023, 6PM Potluck with Annual Meeting to follow at Glenwood Lutheran Church 2545 Monroe St. Sean & his staff are trying to recruit Board members from Member shoppers. There will be an
On-line
option for attending the meeting.
- Replacement of Board Member - Neither of the folks that Hermann asked has accepted a position on the Board. We agreed to make Board meetings On-line for the foreseeable future to encourage Board participation. Next meeting after the Annual meeting will be Wednesday November 29, 2023 so as not to conflict with Thanksgiving.
- Outreach/Volunteer Coordinator Position - discussed the interest in having such a person identified and how the Coop would like to utilize volunteers. The Coop is insured for volunteers working on site. Sean as the GM can decide what volunteers are needed for which activities.
- Review of Action Items - items discussed as circulated. New items from today's meeting added.
- Evaluation of GM- Sean has received the letter from the Board. This activity is completed for this year.
- Adjournment: Motion to adjourn. The meeting was adjourned at 6:57PM MSC - R2
- Next Regular Board Meeting will be Wednesday, November 29,2023, at 6 PM via Webex
_____________________________________________
Respectfully submitted, Anita Levin Secretary